Job Description

The incumbent will be someone who is driven to succeed and also calm and unflappable under pressure.To support various in the team and provide a full secretarial service including typing and amending documents, diary management, liaising with clients and various other administrative tasks in support of the operation of the company. RESPONSIBILITIES:

• Typing and amending of emails, letters, correspondence and documents as requested.
• Drafting legal warnings for violating tenants
• Drafting legal memos related to company cases
• Writing and recording legal reports related to cases
• Schedules the legal meetings and Keeps notes.
• Carrying out the legal office tasks "filing, typing, copying, binding, scanning, etc" related to the human resources department that are assigned to her by the department manager
• Creating and updating Power Point presentation.

• Managing inboxes.

• Managing the outlook calendars and diaries.

• Organising internal and external meetings, conference calls and video links, as required.

• Arranging business travel.

• Liaising with clients in a professional manner on the telephone and via written correspondence.

• Communicating at all levels within the firm in a clear and concise manner, whilst maintaining confidentially at all times.

• Managing FileSite.

• Undertaking electronic and manual filing.

• Updating InterAction with relevant business contacts.

• Preparing bills and billing-related matters.

• Liaising with the Finance Department in relation to the completion of bills and related billing matters.

• Managing, monitoring and reclaiming expenses.

• Performing other ad hoc secretarial tasks as required and requested.

• Working as part of the Secretarial team, providing secretarial cover for absentees as and when requested, and proactively offering assistance to others.

REQUIREMENTS

• Prior experience in a law firm is advantageous, and strong secretarial skills in professional services are ideal.

• Exceptional attention to detail.
• Proficient in Word, PowerPoint, Excel, and Outlook.
• Accurate and proficient audio typing skills
• Excellent time management and communication skills.
• Effective team player.
• Fluent in English desirable.

Job Types: Full-time, Permanent Salary: AED5,000.00 - AED10,000.00 per month