Job Description

We are in search of a talented professional to join our team as an experienced Executive Assistant in our Dubai Office but covering our global activity. In this capacity, you'll play a pivotal role in supporting the founders and the leadership of the company excecuting their vision and be a central coordinator of all things scheduling, admin and HR. This is a full time job opportunity with full benefits.

www.vdd.ai

Key Responsibilities

Executive Support

Manage and optimize complex calendars, meetings, and travel for the founders Coordinate internal and external meetings, including board meetings, investor calls, and strategic client engagements Act as a trusted gatekeeper--screening communications, prioritizing requests, and ensuring follow-ups

Operational Support

Prepare briefing documents, presentations, reports, and meeting agendas Track and manage key action items, ensuring timely execution across teams Support special projects such as investor updates, product launches, and team offsites

Communication & Relationship Management

Draft professional emails, internal memos, and external communications on behalf of the founders Build strong working relationships across teams, clients, partners, and stakeholders Handle confidential information with absolute discretion and professionalism

Founder Enablement

Anticipate the needs of the founders to help them operate more efficiently Help manage personal tasks that intersect with business needs (e.g. travel, speaking engagements, PR) Stay aligned with company priorities and proactively flag conflicts, blockers, or gaps

Qualifications

2+ years in executive support roles, ideally in fast-paced startups, tech, or SaaS environments Excellent written and verbal communication skills Highly organized, detail-oriented, and able to manage multiple priorities Proven ability to handle sensitive and confidential matters with discretion Tech-savvy and familiar with tools like Google Workspace, Slack, Notion, and Zoom Proactive, emotionally intelligent, and capable of working independently

Bonus Points

Experience working with or supporting technical founders or C-suite executives Background in enterprise SaaS, AI, or B2B business models Familiarity with investor relations, VC-backed startups, or board communication
Job Type: Full-time

Pay: AED9,000.00 - AED13,000.00 per month