Job Description

Urgent Hiring: Inventory Secretory

Location:

UAE

Experience:

Minimum 3 years (UAE experience required)

Salary:

Based on experience

Driving License:

UAE Driving License (Mandatory)

Industry Preference:

Marine experience preferred

:

We are looking for a reliable and proactive

Inventory Secretary

to assist and supervise the administrative operations of our Inventory Officer. The ideal candidate will have a

marine industry background

, hold a

valid driving license

, and be capable of joining

immediately

. Preference will be given to

male candidates

due to the nature of field and transport duties.

Key Responsibilities:

Manage scheduling, correspondence, and documentation for the Inventory Officer. Prepare and maintain inventory-related reports, purchase records, and goods movement logs. Ensure proper filing of all documents including delivery notes, invoices, and GRNs (Goods Received Notes). Overlook daily inventory transactions and verify that all items are accurately received, stored, and issued. Cross-check system entries and stock records for accuracy and notify discrepancies. Assist in implementing and maintaining inventory control procedures to minimize loss or damage. Coordinate with procurement, warehouse, shipping, and logistics teams to ensure smooth inventory operations. Follow up on shipments, material receipts, and stock replenishment schedules. Liaise with port authorities, vessel agents, and suppliers when required. should be able to make gate pass as per the requirement. Support inventory audits by preparing necessary documentation and assisting during physical stock checks. Generate periodic inventory reports and summaries for management review. Monitor inventory levels and suggest reorders based on consumption and lead time. Visit warehouses, ports, and supplier locations to oversee material delivery and documentation. Handle urgent delivery tasks or document submissions as required by the Inventory Officer. Ensure all inventory processes comply with company policies and safety regulations. Maintain confidentiality and integrity in handling company inventory data.

Requirements:

Mandatory marine background

(experience in shipping, vessel management, or marine logistics).

Valid driving license

is essential for field-related tasks. Strong command of English (written and spoken); additional languages are a plus. Proficiency in MS Office (Excel, Word, Outlook); experience with inventory software is a plus. Strong attention to detail, time management, and problem-solving skills.

Male candidates preferred

due to nature of operational tasks. Must be able to

join immediately

.

How to Apply:

If you meet the criteria, apply now!

Job Type: Full-time

Expected Start Date: 10/07/2025