Hse Coordinator
Abu Dhabi, United Arab Emirates
Job Description
The role of the HSE Coordinator is to ensure the smooth and efficient operation of the HSE Department in relation to the Company Core Process; thus, directly impacting the delivery of guest and colleague experience. This position coordinates within the department by providing administrative assistance in the areas of Oracle, Kronos, Maximo, Trainings, HR related Activities, appointment scheduling and correspondence to ensure that department operations are maintained in an effective, up to date and accurate manner. As well as maintaining confidentiality in all aspects of management, colleague and company information. In order to be considered for this role you will be confident in:
- Handling incoming calls, correspondence & communication support.
- Organizing meetings, briefings and department internal events including invitations, room bookings.
- Noting & distribution of minutes of meeting.
- Creating and assisting on IT requisitions for maintenance departments.
- Uploading and editing documents on document center.
- Managing stationary stock, handling stationary requisitions and supporting pantry supplies if required.
- Coordination with HR on colleague related matters and extending support on maintenance recruitments.
- Oversee and manage HSE related trackers to ensure all the information is available.
- Support general work permit processing and aid with contractor pass.
- Filing and updating the required documents.
- Processing various departmental forms including leave requests and business travel authorizations.
- Raising PRs in Oracle, printing of PO\'s.
- Raising of service & consumables PR\'s, invoice posting/receiving & submitting to finance.
- Support petty cash & expense reimbursement processing.
- Maintaining finance submission register for invoices.
- Support for training nominations (internal and external) - scheduling on LMS.
- Tracking, consolidation, GTR update, filing and coordination of training trackers.
- Department induction - scheduling and coordination with T&D and HR.
- Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters).
- Overseeing and supporting Kronos related activities, maintaining related trackers and reports.
- Reviewing all exceptions and discrepancies on Kronos.
- Adding new colleagues (People & Labor Application).
- Printing of work order checklists, Actuals input for work orders.
- Creating work orders for SRV\'s, consumables, trainings and raising service requests.
- Support events as required
- Higher Secondary or equivalent
- At least 3 years of hands-on experience in an Administrative Support role.
- Previous experience in the HSE Department.
- Previous supervisory role experience is an advantage.
- Proficient in Microsoft Office Suite.
- Knowledge of operating standard office equipment.
- Excellent communication skills \xc3\xa2\xe2\x82\xac\xe2\x80\x9c written and verbal.
- Good English skills \xc3\xa2\xe2\x82\xac\xe2\x80\x9c written and verbal.
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Job Detail
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Job IdJD1533982
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned