Job Description

HR Officer (Immediate Joiners)
Company: Woodlem Education
Position: HR Officer
Location: Dubai, UAE
Job Type: Full-Time
Start Date: Immediate
About Woodlem Education:
Woodlem Education is a dynamic educational organization committed to providing exceptional learning experiences. We foster a supportive and professional environment for both our students and staff. We are seeking a highly motivated and experienced HR Officer to join our team immediately and contribute to our mission of educational excellence.
Job Overview:
The HR Officer will be a pivotal part of our school's operations, ensuring the smooth and efficient functioning of all human resources processes. This role requires a proactive, detail-oriented professional with extensive hands-on experience in the UAE educational sector, particularly with KHDA and UAE labour law compliance. The ideal candidate will be the go-to expert for all HR matters, providing essential support to our management and staff.
Key Responsibilities:
1. Recruitment & Onboarding:

• Manage the end-to-end recruitment cycle for academic and non-academic staff.
• Coordinate and conduct new staff orientation and onboarding programs to ensure a seamless integration into the school community.

2. Visa, Labour Card & KHDA Coordination:

• Process and renew employment visas, labour cards, and Emirates IDs for all staff.
• Prepare, submit, and manage all documentation required by the KHDA (Knowledge and Human Development Authority) for staff licensing and school compliance.
• Stay updated on changes in UAE labour law and KHDA regulations.

3. HR Operations & Administration:

• Maintain and manage staff attendance records and generate accurate monthly payroll reports for processing.
• Administer employee leaves (sick, annual, maternity/paternity), benefits, and insurance schemes.
• Handle all exit formalities, including clearances and processing of final settlements (EOSB).

4. HRIS & Data Management:

• Utilize the school's HRMS/ERP system proficiently for all data entry, management, and reporting purposes.
• Maintain accurate and up-to-date physical and digital employee records.

5. Employee Relations & Policy:

• Serve as the first point of contact for employee queries and grievances, providing effective solutions in line with school policy.
• Draft, update, and implement HR policies, procedures, employee handbooks, and all forms of official communication (offer letters, appointment letters, warning letters, etc.).
• Foster a positive work environment through staff well-being initiatives and conflict resolution.

6. Performance & Development:

• Support the administration of the annual performance appraisal process.
• Coordinate professional development training sessions and workshops for staff.

Mandatory Requirements:

• Prior school experience in the UAE is mandatory.
• Minimum of 2-3 years of proven experience as an HR Officer or similar role, specifically within a UAE school.
• In-depth, hands-on experience in all the following areas is required:
• Staff recruitment & onboarding.
• Visa, labour card, and KHDA documentation processing.
• Staff attendance management & payroll generation.
• HRMS / ERP data management.
• Employee relations & grievance handling.
• Performance appraisal support.
• Leave & benefits administration.
• Drafting HR policies and official communications.
• Exit formalities & final settlement processing.
• Comprehensive knowledge of UAE Labour Law and KHDA regulations.
• Excellent command of written and spoken English.
• Strong interpersonal, communication, and organizational skills.
• Ability to maintain the highest level of confidentiality and professionalism.
• Must be available to join immediately.

Skills Required