Job Description

Job purpose

To support the MEA HR function in an administrative capacity by ensuring all systems and processes are accomplished effectively.

Job requirements

Resourcing

• Liaising with candidates, agents and hiring managers to schedule screening calls, interviews, video conference calls and meeting bookings for interviews;
• Publish vacancies on CV mail, Linked In etc. and screening CV's where required;
• Researching and role mapping for fee earner and business support roles;
• Updating the daily and weekly recruitment tracker;
• Managing the work placements and providing support with regards to internships, vacation scheme and training contracts;
• Updating the MEA HR Compliance folders on filesite;
• Administering secretarial skills and IT testing;
• Conducting verbal and written reference checks;
• Database administration.

HR Operations

• Assisting the team with drafting HR letters including but not limited to; NOC letters, reference letters, receipt of resignation letters, exit interviews, accommodation loans and end of probation letters;
• Requesting ad hoc travel insurance certificates from the medical insurance provider;
• Adding new joiners to the medical insurance list and updating where necessary;
• Organising hard copy personnel files and records;
• Responsible for the new joiner process, including on-boarding, induction;
• Updating the SMA report for weekly team meetings;
• Manage the Middle East HR support inbox.

Visa & Immigration

• Receive, check and record all personnel documents given by employees to HR and follow up on any missing documents;
• Responsible for renewal of family visa, maid's visas and cancellations;
• Prepare all necessary documentation for the PRO, and PRO service provider to ensure all documentation is correct and present, support PRO with petty cash receipts;
• Ensure all documents are submitted to PRO and PRO service provider in a timely manner;
• Collect all relevant documents from the PRO and PRO service provider on a daily basis and scan documents into filesite;
• Update personnel files with relevant documents, including visas, new passport copies, Emirates IDs etc., and ensure reminders are recorded and V&I worksheet is updated;
• Return original documentation to members of staff in a timely manner;
• Arrange the collection of Emirates ID's

Emiratisation

• Supporting with career fairs, events and open days;
• Managing quota's
• Building strong relationships with the Ministry of Human Resources and Emiratisation;
• Supporting with the Emiratisation Award submissions.

And any other administrative support to members of the HR team as required.

Candidate requirements

The ideal candidate will be:

• educated up to degree level. A business or HR qualification would be desirable;
• experienced in working within an HR department or recruitment team is also desirable;
• proactive and able to manage a busy workload with conflicting priorities;
• an effective communicator with good interpersonal skills and the ability to deal with people at all levels;
• adaptable and a quick learner who takes ownership for work assigned;
• commercially aware and able to a practical approach to work;
• highly organised and able to multi-task;
• Proactively and willingly supports team members;
• Responds positively to changing working environments;
• Awareness of own development needs and seeks solutions;
• Effectively prioritises tasks and competing demands;
• Proactively manages matters to drive them forward;
• Ability to manage own responsibilities.

Clyde & Co

Clyde & Co is a global law firm which has quadrupled in size over the past decade.Revenues from the firm's 50+ offices* worldwide rose to 627million for the last financial year.The firm has over 1800 fee earners, across six continents, with 4000 staff advising corporates, financial institutions, private individuals and governments.

Clyde & Co, MEA

With over 30 years' experience in the region and the largest presence of any international law firm, we pride ourselves on being able to help clients recognise and overcome the challenges of doing business in the Middle East.