Job Description

Department: Human Resources | Reports To: HR Director

Job Purpose :

To support and administer the payroll and HR operational activities with accuracy, confidentiality, and full compliance with Qatar Labor Law, company policies, and internal controls. The role is responsible for end-to-end payroll processing, HR administration, employee record management, and HR system maintenance using SAP SuccessFactors, while supporting efficient HR operations.

Key Responsibilities & Duties:

1. Payroll Administration:

Support the data entry & administer monthly payroll accurately and on time for all employees in Qatar. Ensure payroll calculations comply with Qatar Labor Law, including basic salary, allowances, overtime, leave, end-of-service benefits (EOSB), deductions, and penalties. Support the payroll officer to collect, review, and validate payroll inputs including attendance, leave, overtime, and adjustments. Document monthly payroll files and coordinate with Finance and banks for salary transfers through WPS (Wage Protection System). Respond to employee payroll queries professionally and confidentially. Maintain payroll audit trails, approvals, and supporting documentation.

2. HR Administration & Employee Lifecycle:

Maintain accurate and up-to-date employee records in SAP SuccessFactors, including personal data, contracts, job changes, and compensation details. Prepare HR documentation such as offer letters, employment contracts, salary certificates, NOCs, confirmations, warnings, and other official correspondence. Support onboarding and offboarding processes, ensuring timely documentation, system updates, payroll inputs, and final settlement coordination. Track probation periods, confirmations, contract renewals, and document expiries. Manage employee time and attendance, including shift schedules, clock-in/out records, and exceptions, ensuring data is accurate for payroll and reporting. Administer leave management, including annual, sick, casual, and special leaves; track balances; approve requests within delegation; and ensure proper system updates and reporting.

3. HR Systems & Reporting (SAP SF & Excel):

Utilize SAP SuccessFactors for employee data management, payroll inputs, reporting, and workflow approvals. Generate standard and ad-hoc HR and payroll reports using advanced Excel (e.g., PivotTables, VLOOKUP/XLOOKUP, formulas, data analysis). Support HR data accuracy through regular audits and reconciliations between HRIS and payroll records. Assist in HR dashboards, monthly reports, and management analytics.

4. Compliance & Governance:

Ensure full compliance with Qatar Labor Law, Ministry of Labour regulations, WPS requirements, and internal HR policies. Maintain confidentiality of employee, payroll, and compensation data. Support internal and external audits by providing accurate HR and payroll records. Monitor compliance related to EOSB calculations, contract terms, and employee entitlements.

5. Benefits & Deductions Administration:

Administer employee benefits, allowances, deductions, loans, and advances. Maintain accurate records of benefits and employee contributions. Provide administrative support to the HR Manager as required.

Qualifications & Experience:

Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field. Minimum 3-5 years of HR administration and payroll experience in Qatar. Strong working knowledge of Qatar Labor Law and WPS. Hands-on experience with SAP SuccessFactors (mandatory). Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis). Experience in payroll processing within medium to large organizations preferred.

Skills & Competencies:

High attention to detail and accuracy Strong analytical and reporting skills Confidentiality and integrity Time management and ability to meet strict payroll deadlines Strong communication and interpersonal skills Ability to work independently and under pressure

Language Requirements:

Fluent in English (written and spoken) Arabic is an advantage
Job Type: Full-time

Pay: From QAR4,000.00 per month

Application Question(s):

* How many years of payroll Experience you have in Qatar ?