Job Description

I. Human Resources (HR) Responsibilities:

Recruitment and Onboarding: Assisting with job description creation and posting job advertisements. Sourcing and screening candidates, including resume review and initial interviews. Scheduling interviews and coordinating with hiring managers. Preparing offer letters and employment contracts. Conducting new hire orientation and ensuring a seamless onboarding process (e.g., setting up workstations, IT access, introducing to teams). Collecting and processing new hire paperwork. Employee Records and Data Management: Managing employee files and ensuring data privacy and compliance. Compensation and Benefits Administration: Assisting with payroll preparation by providing relevant data (attendance, leave, bonuses, deductions). Employee Relations: Acting as a first point of contact for employee queries and issues. Addressing employee grievances and conflicts and facilitating resolutions. Promoting a positive and healthy work environment. Policy and Compliance: Creating, updating, and distributing guidelines and FAQ documents about company policies and procedures. Ensuring compliance with labour laws, employment legislation, and company policies. Staying updated on changes in relevant regulations. Assisting in the implementation of HR policies and procedures. Performance Management: Supporting performance review processes and employee evaluations. Tracking probation reviews and ensuring outcomes are communicated. Assisting in disciplinary procedures and conflict resolution. Exit Management: Managing the exit process for departing employees. Conducting exit interviews and documenting feedback. Processing full and final settlements and ensuring proper documentation.
II. Administration (Admin) Responsibilities:

Office Management: Overseeing general office operations and ensuring a functional work environment. Managing office supplies and equipment, including procurement and inventory. Coordinating maintenance and repairs of office facilities and equipment. Managing incoming and outgoing mail, calls, and correspondence. Travel and Logistics: Coordinating travel arrangements for employees (flights, accommodation, visas). Managing logistics for meetings, events, and conferences. Document Management: Organizing and maintaining various administrative files and records. Preparing and formatting general administrative documents, reports, and presentations. Ensuring proper archiving and retrieval of documents. Vendor Management: Liaising with vendors and service providers (e.g., cleaning, security, IT support). Processing invoices and managing administrative expenses. Support to Other Departments: Providing general administrative support to various departments as needed. Assisting with data entry, scheduling, and other clerical tasks.
Job Type: Full-time