Job Description

We are looking Female Receptionist Key Responsibilities:

• Receives, welcomes and books visitors as soon as they arrive at the office and maintains office security by following safety procedures and controlling access via the reception desk (monitor log book).
• Directs visitors to the appropriate person or department.
• Ensure all visitors are appropriately signed in and are aware of health and safety issues (such as fire assembly point).
• Accepts delivery of documentation/parcels and advises addressee and co-ordinates documentation/parcels out of the office.
• Answer, screen and forward incoming phone calls and maintains employee contact details.
• Maintains the reception area, ensuring it is kept in a clean and tidy condition. Report any maintenance work to the concern department.
• Update calendars and schedule meetings as required. Manage internal room bookings.
• Takes and passes on messages. Determines when something is urgent and expedites a response.
• Maintains office and pantry supplies. Order front office supplies and keep inventory of stock.
• Performs clerical tasks such as hotel and travel bookings, copy typing, and visa data.

Job Requirements:

• High school diploma.
• Proven experience as a office assistant or in another relevant administrative role.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.

Job Type: Full-time Ability to commute/relocate:

• Ajman: Reliably commute or planning to relocate before starting work (Required)