UAE national_Finance Business Partner | Al Futtaim Automotive | Finance

Overview of the role:

As a member of Finance team \xe2\x80\x93 to support the branch operations (Sales and After sales) \xe2\x80\x93 on (a) decision support for budgeting / forecasting / MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on - cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.

What you will do:

Financial Performance Review & Commercial Support to Branch Management

• Perform regular Branch level (Sales & Aftersales) Financial reviews and variance analysis with Branch Management (DP) for all responsible branches and thus ensuring that branch performance is in line with relevant budgets/Forecasts

• Support Branch Management (DP) in review of KPI trends (Sales & Aftersales), suggest improvement plans and prepare reports/analysis for monthly Branch reviews to be held with Director Retail & BUFM.

• Regularly monitor and control Branch indirect costs (Facility Maintenance, casual labours, utilities, data processing, stationery, cafeteria etc)

• Supporting Branch Management in synergising process and costs between sales, aftersales and other brands within the same site

• Check and ensure that all Branch POs are created, and GRs completed within the relevant months and adequate provisions are booked before close of month to reflect right profitability.

• Validating CAPEX cost requirements at branches and ensuring that these are within budgeted levels

Forecast and Budget Support:

• Support branch management by validating Weekly Forecasts (Sales & Aftersales) submitted to HO

• Supporting FM & GM with Preparation of site wise Quarterly Forecasts, Annual Budgets and upload into SAP

Sales Accounting and cash control:

• Oversee via the Branch Accountants and Accounts Assistants to ensure all documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals for Sales & Aftersales.

• Ensure through branch Finance team the release of VCC, Sale letter & Gate passes (Sales & Aftersales) are in line with company procedures.

• Validation through test checks of Sales document pack /LPO and credit approval or clear funds/ registration copy and delivery to ensure process compliance.

• Ensure that refunds are processed by branch within the sub-delegated authority with proper documentation and those beyond Branch authority are processed through Central Finance (AFSS).

• Check and validate all agreed check list before confirming passport release of branch staff.

• Reviewing all petty cash payments, test checking daily collections and deposits to ensure compliance

• Liaise with Central Finance (AFSS) and other departments to ensure that all intercompany transactions, upsell recoveries, Pricing differences etc are regularly reconciled and kept on track

Stock, Insurance & WIP controls:

• Ensure Stock controllers adhere to standard documentation and procedures about stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.

• Ensure adequate insurance coverage is in place for dealership stock, cash, assets and other components at all times.

• Review periodical physical inventory (Units and Parts) and reconciliation to ensure physical stocks match with the system stocks.

• Participate in and support the smooth conduct of Annual stock counts (Units and Parts)

• Monitoring of aftersales WIPs at branches regularly and ensure timely closing of job cards to ensure revenue recognition as per IFRS

Credit Control & AR Collections:

• Facilitate through Branch Finance team, timely submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.

• Review with Sales team (sales & aftersales) on overdue and collection on regular basis and provide status report to Branch Management and BUFM

Policy, Procedures and Internal Audit recommendations:

• Ensuring that all Finance SOPs are adhered to by the branch and adequate advice is provided in compliance matters (INDs, DNIs export sales etc.)

• Continuous review of existing policy and procedures and recommend improvements to strengthen internal control.

• Facilitate Group internal audit review of branch operations and ensure timely implementation of audit recommendations

Leadership:

• To lead and supervise the finance team of all responsible Branches (Sales & Aftersales)

• Provide appropriate trainings to the Branch Finance team from time to time

Ad hoc tasks & Projects:

• To carry out Ad Hoc tasks/reports as defined by the BUFM / Branch Management / GM or any other member of Senior Management.

• Involve into Projects representing various business areas as and when required.

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