Job Description

This role offers broad exposure across fiduciary and compliance functions; supporting SPV setups and regulatory filings, drafting key agreements, tracking transactions, coordinating with stakeholders, assisting the principals' office, and managing service provider invoicing.
Entity & Fiduciary Oversight

• Assist in SPV and entity lifecycle tasks: formation, renewals, and regulatory filings across UAE and offshore.
• Coordinate with third-party providers to gather documentation and status updates.
• Review and prepare written resolutions and board meeting minutes for each entity, ensuring compliance with corporate governance standards.
• Maintain fiduciary registers, governance records, and investment files, ensuring completeness and accuracy.

Legal & Compliance Support

• Assist in drafting and reviewing fiduciary agreements, compliance notes, and regulatory submissions under guidance.
• Support KYC/onboarding procedures, including FATCA, CRS, US tax forms, and LEI applications.
• Monitor deadlines; liaise with funds, administrators, and banks to ensure on-time filings.

Transactional & Banking Operations

• Collate and validate transaction inputs, prepare structure charts, and manage document workflows.
• Track deal progress via transaction trackers and maintain a full audit trail.
• Facilitate bank account openings, mandate updates, digital access and LPOA administration.

Client & Stakeholder Management

• Serve as primary contact for the internal teams, and external advisors.
• Draft correspondence, meeting packs, and minutes; follow through on action items.
• Produce governance, compliance, and financial reports for management's reviews.

Liaison & Ad-Hoc Projects

• Assist in providing legal/administrative support to principals' private office and facilitating effective communication and coordination.
• Assist on special projects or research assignments as requested by senior leadership.

Budgeting & Invoicing

• Review, reconcile, and log quarterly invoices from fiduciary and compliance service providers.
• Manage payment workflows in coordination with finance teams.
• Assist in preparing annual service-provider budgets and monitor spending against forecasts.

Opportunity to be part of a top Multi-Billion $ Family OfficeExcellent Career Progression
Required Qualifications & Experience:

• Bachelor's degree in finance, Business Administration, Law, or related field.
• Part-Qualified STEP or ICSA or any certifications in Compliance, a plus.
• 2-3 years' experience in fiduciary services, trust administration, compliance, or private-client advisory.
• Strong knowledge and proven track record of managing KYC, FATCA/CRS and entity governance processes.
• Basic understanding of UAE corporate regulations and key offshore jurisdictions.
• Exposure to legal document review and contract-administration procedures.

The client is a Multi-Billion $ Family Office.

• Opportunity to be part of a top Multi-Billion $ Family Office
• Excellent career progression