Job Description

We are in need of an experienced Agency Executive Assistant to perform a variety of administrative and operational tasks and support our Agency\xe2\x80\x99s management. The Agency Executive Assistant\xe2\x80\x99s responsibilities include managing agency schedule, tracking projects, responding to clients when necessary, making arrangements and preparing proposals and reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our Agency by providing personalized and timely support to executive members. Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners as needed
• Manage information flow in a timely and accurate manner
• Manage executives\xe2\x80\x99 calendars and set up meetings
• Make work arrangements
• Prepare weekly, monthly or quarterly reports
• Oversee the tasks of various departments
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication \xe2\x80\x93 memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence

Requirements and skills

• Work experience as an Executive Assistant, Agency Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and printers)
• Excellent verbal and written communications skills
• Discretion and confidentiality

Job Type: Full-time Salary: From AED7,000.00 per month Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Marketing and Communicatinons: 2 years (Preferred)
• Agency: 2 years (Preferred)
• Creative Copywriting: 2 years (Preferred)
• Marketing Proposals: 2 years (Preferred)
• Social Media Management: 2 years (Preferred)
• Digital Marketing: 2 years (Preferred)
• Executive Assistant: 2 years (Required)

Language:

• Arabic (Required)

Expected Start Date: 03/07/2023