Job Description

Position: Executive Assistant / Personal Assistant to the General Manager Starting Monthly Salary: QAR 6,000 (all in / full package) Job Details:

• With a primary responsibility of supporting the General Manager, provide support to the executive team, as directed, to ensure that company goals and objectives are accomplished, and operations run efficiently
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling for the General Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics, and prioritizing the most sensitive matters
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the General Manager's behalf
• Manage, coordinate, and arrange the General Manager's travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Answering phone calls in a polite and professional manner, and screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Maintaining comprehensive and accurate records, and performing minor accounting duties
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite, and organize catering when necessary
• Attending meetings on the General Manager's behalf when the need arises

Minimum Requirement:

• Bachelor's / Baccalaureate Degree required
• Superb written and verbal English communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office (Word, Excel and PowerPoint) and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Experience overseeing budgets and expenses is an advantage
• Experience developing internal processes and filing systems is an advantage

Job Types: Full-time, Permanent Salary: QAR5,000.00 - QAR6,000.00 per month Application Question(s):

• In which country are you currently located?
• Are you a Male or a Female?
• If you resign from present company, can you get an NOC or will they stamp your resignation letter? Yes or No? (Leave blank if you are not in Qatar)
• Is your Qatar visa transferable and are you willing to change sponsorship? Yes or No? (Leave blank if you are not in Qatar)
• How soon can you transfer to the new company after signing an offer letter? Give number of weeks.
• What is your body height in cm?
• What is your body weight in kg?
• What is your age right now?
• Which country are you from? (Nationality)
• How do you rate your English-speaking skills, from 0 - 100?
• What languages do you speak?
• Did you work as an Executive Secretary / Personal Assistant before? Yes or No?
• Do you have a Bachelor's / Baccalaureate Degree? Yes or No? (Certification will be asked)
• Have you been interviewed for Rise Group in the last 30 days? Yes or No?