Job Description

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary.

The Facility Assistant supports the day-to-day operations of the P&M Facility. This role helps ensure a safe, clean, and well-maintained work environment by coordinating housekeeping, maintenance, material handling, and basic administrative activities in line with NOV HSE standards.

Key Responsibilities

1. Facility Operations & Housekeeping

Support daily housekeeping and facility maintenance activities. Coordinate and supervise third-party cleaners, janitors, and maintenance vendors. Ensure cleanliness of offices, meeting rooms, washrooms, pantries, stores, common areas, parking, and outdoor areas. Assist with routine and emergency maintenance to avoid operational disruptions. Plan major maintenance work during off-hours or weekends when needed. Coordinate inspections, certifications, and maintenance of safety systems (fire alarms, extinguishers, elevators, smoke detectors, etc.) with the Safety team. Support facility modifications and renovations, including contractor follow-up and required approvals. Maintain building drawings, approvals, and records in compliance with company and local regulations.

2. Material & Inventory Management

Receive building and pantry materials in the ERP system according to NOV policies. Verify physical delivery, quantity, and quality of materials. Ensure proper storage and documentation of received items. Maintain minimum and maximum stock levels for consumables, pantry items, and housekeeping supplies. Assist with equipment and furniture inventory updates.

3. Vendor, Finance & System Coordination

Obtain maintenance quotations, arrange approvals, issue purchase orders, and ensure proper job completion. Confirm receipt of services and materials against POs and close transactions in the system. Coordinate with Finance for expense tracking, approvals, payments, and shared cost reporting. Work with IT for facility-related IT installations or troubleshooting.

4. Gate Pass, Reception & Administrative Support

Prepare gate passes for materials, visitors, contractors, and service providers. Provide reception support when the receptionist is unavailable. Issue and track PPE for visitors and contractors. Support facility needs for events, meetings, and training. Coordinate with other NOV facilities when additional support or space is required.

5. Safety & Compliance

Ensure compliance with NOV HSE policies and local regulatory requirements. Provide safety orientation to cleaners and maintenance workers when required. Support audits, inspections, and documentation related to safety and compliance.

Qualifications & Experience

Required

High school graduate 3-5 years of relevant work experience Basic knowledge of MS Office Good communication skills in English (spoken and written) Strong time management and task-prioritization skills Ability to multitask and coordinate with multiple teams and vendors Effective scheduling and problem-solving skills Ability to handle conflicts professionally

Preferred

Diploma in Facility Management Experience in the Oil & Gas industry Experience working with ERP system * Driver's license preferred