ChampionX has an immediate need for a Facilities Coordinator, District Administrator & Receptionist based in Dubai, UAE. In this role, the incumbent is responsible for ensuring the optimal working environment for all ChampionX members. They will be the first point of contact for internal and external customers seeking support and information. The facilities coordinator will provide district administrative support and manage office functions including: work order coordination, security badge and access assignments, database input/management, daily office operations, coordination of budgeting/accounting, maintaining and providing general support services for the divisional staff.

What\xe2\x80\x99s in it For You:

The ability to make an impact and shape your career with a company that is passionate about growth.

The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

Thrive in a company that values sustainability, drives a safety-focused culture and empowers its employees through continuous improvement

Access to Employee Resource Groups (ERG\xe2\x80\x99s). These grassroots, employee-led groups are open to anyone in the organization and allow employees to come together to explore common interests and foster a diverse and inclusive workplace within the organization

Access to multiple knowledge sharing platforms to enhance collaboration and engagement.

What You Will Do:

Follow safety policies to provide a safe workplace for all employees and supports the guiding principles of Goal Zero to continually improve the plant\xe2\x80\x99s safety, health and environmental performance, security, design, development, manufacture, storage, marketing, distribution, use and ultimate safe disposal of chemical products. Drive culture of safety; Report safety observations / incidents

Supports and is committed to the Quality Improvement Process. Plans strategies to ensure error-free work by \xe2\x80\x9cdoing it right the first time\xe2\x80\x9d and conveys this attitude in the daily performance of various duties, in our drive continuous improvement.

General Responsibilities:

Complete H&S site checks and paperwork: including:

Fire Marshals and First Aiders recruitment, training and monitoring. Organize regular meetings.

Organizing statutory compliance and records \xe2\x80\x93 e.g. fire systems servicing, electrical testing etc.

Report any H&S issues, DSE assessments monitoring and reporting

Ensure all PPMs are carried out as per agreed schedule:

Organize regular review meeting with all key contractors.

Proactive management of on-site cleaning team with logbook highlighting any issues

Manage office security system, make arrangements for security services and administer employees\xe2\x80\x99 access

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints:

Control of general office supplies, kitchen supplies, storage room of supplies by ordering and responding to specific supply requests within a pre-approved budget;

Manage office vendors and monitor their performance;

Organize and maintain the common office areas, including storage, archive, copy areas and kitchen and meeting room spaces;

Place orders via SAP & BOT

Assist with office logistics:

Participate in the orientation of new staff re office functionality, desk space and processes;

Coordinate all meeting rooms ensuring that they are fully functional prior to any scheduled meeting and assist the meeting organizer in getting the system started prior to the meeting(s)

Facilities Support:

Manage daily facilities requests from staff for equipment repairs, special orders

Maintain office equipment by completing preventive maintenance, troubleshooting failures, calling for repairs and monitoring equipment operation

Schedule and coordinate regular disposals and maintain accurate inventory record of assets by completing counts as required;

Maintain major office equipment and systems (such as A/V equipment in meeting rooms, HVAC system, alarm systems)

Establish and maintain an efficient working relationship with property, building contractors and selected facilities contractors. Monitor and maintain the office files

Manage and execute Dubai Office related projects \xe2\x80\x93 relating to Dubai governing bodies (Trakhees, RTA, JAFZA)

Planning and coordinating administrative office responsibilities \xe2\x80\x93 including covering Office Reception during leave.

Manage the plant & office allocation

Other administrative tasks as assigned by the Corporate Services Manager

Liaising with JAFZA when required & coordinate the process of license renewal

District Administration Support:

Quotation process management:

Proforma Invoices preparation and submission

Tender Response \xe2\x80\x93 commercial document coordination and assembling

Data storing and filing

Order Process management:

Forms to Data Integrity and Marketing (Customer Master Form \xe2\x80\x93 Ship To \xe2\x80\x93 SPA)

Correspondence with Customer Service / Procurement

Correspondence with Clients ref. Order handling

Use and manage SAP/ CRM for order control and tracking sales performance

Orders management database uploading and reporting

Customers\xe2\x80\x99 data filing:

Commercial Files, archiving and maintenance

Register all intermediaries with securimate system, insure they are FCPA checked and approved

District Purchasing Process management:

Supplier set-up in SAP

Preparation of \xe2\x80\x9cPurchase Requisition\xe2\x80\x9d form

Contact with PAG team for order entry and follow-up

Point of contact with Supplier for order control and delivery details]

Administration:

Generate month report and follow up with the sales teams

Safety \xe2\x80\x93 support policies compliance at workplace

Quality \xe2\x80\x93 support compliance and ISO procedures

Minimum Education and Experience:

4+ years of experience in related role

Able to work independently.

Strong organization, sense of urgency, prioritization and multi-tasking skills.

Must take ownership of workload and make decisions independently based on policy and customer needs.

Must have strong Microsoft Excel, Word, Power Point and Word skills.

Preferred Qualifications:

Associates degree preferred.

Understand and practice Company and Customer safety policies and procedures.

Ability to plan and organise effectively to meet the demands of the business.

Problem solver, and critical thinker

Ensure computer literacy e.g.: Microsoft Word, MS Project, Excel, PowerPoint & Outlook through experience and training.

Good time management skills.

Arabic \xe2\x80\x93 advantageous

About ChampionX:

ChampionX is a global leader in providing chemistry programs and services, drilling technology, artificial lift solutions, and automation technologies for the upstream and midstream oil and gas industry. Our world-class safety culture fuels our purpose to improve lives through our commitment to deliver sustainable operations.

Our Commitment to Diversity and Inclusion

At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles\xe2\x80\x99 Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.
More jobs on https://www.qureos.com/

Talent Pal