Overview

The Facilities Coordinator Assistant role is responsible supporting the facility coordinator in all aspects of moves of the offices, patient transfer of room, furniture, and other items. Assist the facility coordinator and schedules the timing of all moves. Serves as Facilities Services customer interface and point of contact with moving contractors and fixtures. Be the contact person during the absence of the facility coordinator.

Responsibilities

• Coordinates with the facility coordinator to determine assignments of offices and patient rooms and implement these assignments in a coordinated manner.
• Assist Maintenance Staff in identifying and resolving facility deficiencies which include whether the building systems are operating appropriately, determining whether aesthetic appearances are acceptable and in compliance with the Civil Defense and various health and safety requirements. Evaluating options for correcting problems or upgrading finishes. Assist the Maintenance Staff in supervising the works of the contractors.
• Plan Preventive Maintenance schedule.
• Responsible for supervising all outsourced staffs with the support of facility coordinator. Making sure that they are performing their job properly and in high quality.
• Serves as primary contact for all outsourced companies of the facility during the absence of facility coordinator.
• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate workflow and meetings.
• Maintain confidentiality in all aspects of client, staff, and agency information.
• Interact with clients, vendors, and visitors.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing, and filing.
• Coordinate and maintain records for staff, office space, telephones, parking, company debit card, and office keys.
• Create and modify documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office and programs.
• Set up and coordinate meetings and conferences.
• Collect and maintain an inventory of office equipment and supplies.
• Assist with the overall maintenance of the organization and its offices.
• Responsible for the supervision of maintenance staff and housemothers.

Qualifications

Job application is open for UAE Nationals only.

• Bachelor\'s Degree or Diploma in a relevant field
• 2-4 years of career experience in a healthcare facility

Mubadala Health