Job Description

Job Title: Executive Secretary

Company:

Istanbul Furniture

Location:

university road Sharjah ind 17

Job Type:

Full-time

Job Summary:

Istanbul Furniture is seeking a highly organized and detail-oriented

Executive Secretary

to support the executive team in daily administrative tasks and communication. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and serve as a key point of contact between management, clients, and business partners.

Key Responsibilities:

Manage executive calendars, schedule meetings, and arrange appointments Prepare and organize internal and external documents (e.g., memos, reports, presentations) Handle incoming and outgoing communications professionally (emails, calls, messages) Maintain confidential files and records with a high level of discretion Coordinate travel arrangements and logistics for executives Greet and assist clients, partners, and visitors with professionalism Assist in preparing for meetings, including agenda planning and minute-taking Support with project tracking and follow-up on action items Collaborate with departments to ensure smooth workflow and communication Perform general office duties as needed (filing, supply ordering, etc.)

Qualifications:

Proven experience as an Executive Secretary, Personal Assistant, or similar role Strong organizational and multitasking skills Excellent written and verbal communication in English (Arabic or Turkish is a plus) High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Professional appearance and demeanor Ability to maintain confidentiality and handle sensitive information Minimum diploma or bachelor's degree in Business Administration or related field

Preferred Attributes:

Experience in the furniture, interior design, or retail industry Bilingual communication (Arabic/English) Positive attitude, strong problem-solving skills, and initiative

Salary & Benefits:

Competitive salary (based on experience) Annual leave and public holidays Staff discount on Istanbul Furniture products Career growth opportunities within the company
Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month

Application Deadline: 15/05/2025