Job Description

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University's mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown's Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

The Executive Assistant to the Dean is responsible for providing high-level administrative support to the Dean of Georgetown University in Qatar (GU-Q). This position is foremost responsible for all aspects of the Dean's schedule, including organizing day-to-day meetings, events, and travel with consistent and acute attention to detail. This role will interact with students, faculty, and staff on behalf of the Dean and serve as a key liaison between the Dean and various internal and external stakeholders, and will be entrusted with handling highly sensitive and confidential information. The Executive Assistant to the Dean is a self-directed team player who takes initiative, anticipates needs, ensures consistent high quality work, and adapts to different situations.

Key Accountabilities Schedule appointments for the Dean, ensuring optimal use of their time and prioritizing competing demands. Create and compile detailed briefing materials for the Dean prior to meetings, including relevant facts, data, and background information. Oversee the management of institutional VIP visitors, local and international government officials, coordinating logistics and ensuring a seamless experience. Establish and cultivate relationships with counterparts at other partner universities, Qatar Foundation, the home Georgetown campus in Washington, DC, and other key partners and stakeholders, fostering collaboration and effective communication.

Key Activities Coordinate complex and dynamic schedules, managing multiple calendars and ensuring appointments are efficiently scheduled and conflicts are resolved. Draft, proofread, and finalize memos, correspondence, and documents with attention to detail, accuracy, and overall quality. Engage with stakeholders, including students, faculty, staff, and external partners, in a professional and courteous manner, conveying the Dean's message and priorities. Identify and develop systems to facilitate the smooth functioning of the Dean's activities. Help develop and sustain an effective support structure for integrated work relationships among senior leadership at GU-Q and on the main campus. Research and gather relevant information, synthesizing it into clear and concise briefing materials for the Dean. Maintain confidentiality and exercise discretion and appropriate judgment in all matters related to the Dean's business. Collaborate with various departments to collect and analyze data, ensuring accurate and timely responses to external requests. Advise on proper protocol and etiquette for visiting dignitaries, arranging necessary accommodations, transportation, and meetings. Respond to email, texts, and phone calls outside normal business hours. Interact with students, faculty, and staff on behalf of the Dean, providing information and addressing inquiries or concerns. Prepare memos, correspondence, and documents for the Dean's signature, ensuring accuracy and clarity. Manage the dean's calendar, schedule appointments, answer phone calls, coordinate travel arrangements, manage files, maintain and order office supplies and equipment, process mail, copy, schedule and plan meetings and process expense reports. Other similar duties as assigned.

Requirements Bachelor's degree, Master's preferred A minimum of 5 years of experience as an executive assistant supporting a high/C-level executive. Proven track record of effectively managing complex calendars and scheduling appointments. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Exceptional organizational and time management skills, able to prioritize tasks and meet deadlines. Excellent verbal and written communication skills, with strong attention to detail. Ability to problem solve independently and through strong partnerships with business partners across the globe; thrives in a dynamic environment with a high degree of ambiguity and agility. Strong ability to work independently, exercise judgment, take initiative, and make informed decisions. Proficient in using productivity software and tools, such as Microsoft Office suite and Google Workspace.

Expatriate Benefits GU-Q's expatriate benefits package is highly competitive and includes fully-furnished housing, a monthly transportation and home leave travel allowance, health insurance (worldwide coverage), generous private school tuition support for accompanying children, and other benefits.

Relocation Support Moving to a new country can be a significant endeavor and GU-Q is committed to providing comprehensive relocation support. From assistance with visa processing, housing arrangements, and transportation logistics, to campus orientation and settling-in support, GU-Q will aim to ensure a smooth transition for new employees and their families.

About Qatar Qatar has become a hub for regional and global networks in international diplomacy, energy, finance, economics, media, and sports. A modern, thriving country in the heart of the Middle East with an ambitious development vision, it offers a high standard of living, with excellent facilities, modern infrastructure, and a mix of local and cosmopolitan culture. Its central location also makes it the ideal location for exploring Asian, African, and European destinations. More information can be found here.

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Submission Guidelines: Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

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EEO Statement: Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits: Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

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