Job Description

Job Title: European Executive Assistant to C-Level Executive

Location:

Abu Dhabi, UAE

Company:

PSI (Property Shop Investment) - A leading real estate company in Abu Dhabi.

About PSI:

PSI is a dynamic and rapidly growing real estate company based in Abu Dhabi, committed to excellence and innovation in the property sector. We are seeking a highly experienced and discreet European Executive Assistant to provide unparalleled support to our C-level executives. This is a pivotal role for an individual who thrives in a fast-paced, high-pressure environment and can anticipate needs, manage complex logistics, and maintain the utmost confidentiality.

The Role:

As a European Executive Assistant, you will serve as the trusted right hand to a C-level executive, acting as a strategic partner to ensure seamless operations and maximum efficiency. You will be instrumental in managing complex schedules, facilitating critical communications, and proactively supporting strategic initiatives. This role requires a high degree of autonomy, exceptional judgment, and the ability to operate with precision in a multicultural and demanding professional landscape.

Key Responsibilities:

Executive Support & Calendar Management:

Proactively manage and maintain complex calendars, scheduling appointments, meetings, and conferences across multiple time zones. Anticipate and resolve scheduling conflicts, demonstrating exceptional foresight and problem-solving skills. Act as a gatekeeper, prioritizing and optimizing the executive's time to ensure focus on strategic priorities.

Travel & Logistics Management:

Arrange comprehensive international and domestic travel itineraries, including flights, accommodations, ground transportation, and visa requirements, often with last-minute changes. Prepare detailed travel briefs and ensure all logistical aspects are meticulously handled.

Communication & Correspondence:

Serve as the primary liaison for internal and external stakeholders, including high-profile clients, government officials, and board members. Draft, proofread, and edit highly professional correspondence, reports, presentations, and other critical documents with impeccable grammar and attention to detail. Screen and prioritize incoming communications (emails, calls, messages), responding on behalf of the executive where appropriate and exercising sound judgment.

Meeting & Event Coordination:

Prepare agendas, pre-reading materials, and presentations for various meetings (internal, board, client, strategic). Attend meetings, accurately capture minutes and action items, and ensure timely follow-up on all deliverables. Plan and coordinate corporate events, conferences, and special projects, managing all associated logistics.

Information Management & Confidentiality:

Maintain highly organized and secure digital and physical filing systems for confidential and sensitive information. Handle all matters with the utmost discretion, professionalism, and integrity. Conduct research, compile data, and prepare insightful reports as required to support executive decision-making.

Operational & Strategic Support:

Assist in the planning and execution of strategic initiatives and projects, tracking progress and providing regular updates. Process and track expense reports, ensuring accuracy and compliance with company policies. Proactively identify opportunities to streamline processes and improve efficiency within the executive office. May assist with basic HR-related administrative tasks for the executive's direct reports, such as leave requests.

Qualifications:

Education:

Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Experience:

Minimum of 3 years of progressive experience as an Executive Assistant, with at least 2 years directly supporting C-level executives (CEO, COO, CFO, etc.) in a demanding corporate environment. Demonstrable experience working with European executives and a strong understanding of European business etiquette and cultural nuances is highly advantageous. Experience within the real estate or investment sector is a plus.

Skills & Competencies:

C-level Proficiency:

Proven ability to manage complex calendars, international travel, and confidential matters for top-tier executives.

Exceptional Communication:

Superior written and verbal communication skills in English are essential. Fluency in another European language (e.g., French, German, Spanish) is a significant asset.

Organizational Excellence:

Meticulous attention to detail, strong organizational and time management skills, and the ability to multitask and prioritize effectively under pressure.

Proactive & Resourceful:

A highly proactive approach with the ability to anticipate needs, identify potential issues, and independently find solutions.

Tech Savvy:

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with various collaboration and project management tools.

Professional Maturity & Discretion:

Unwavering professionalism, integrity, and the ability to handle highly sensitive information with absolute confidentiality.

Interpersonal Skills:

Strong interpersonal skills with the ability to build rapport and work effectively with diverse individuals at all levels of the organization and externally.

Adaptability:

Flexibility to adapt to changing priorities and work demands, often outside of standard business hours.

Cultural Acumen:

Demonstrated cultural sensitivity and ability to navigate a diverse, international work environment.

What PSI Offers:

A challenging and rewarding role within a leading and growing real estate company in Abu Dhabi. Opportunity to work closely with visionary C-level executives and contribute to strategic initiatives. A dynamic, fast-paced, and multicultural work environment. Competitive salary and benefits package commensurate with experience. Opportunities for professional growth and development.
Job Type: Full-time