Job Description

Job Title: Executive Assistant to the Chairman

Location: Dubai

Job Type: Full-time

Reports To: Chairman

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the Chairman with high-level administrative, communication, and logistical tasks. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and liaise with stakeholders, ensuring efficiency and professionalism in all interactions.

Key Responsibilities:

Calendar & Schedule Management

- Manage the Chairman's schedule, including appointments, meetings, and travel arrangements.

- Prioritize commitments and ensure seamless coordination of events.

Communication & Correspondence

- Handle incoming communication, draft and edit correspondence on behalf of the Chairman.

- Ensure timely responses and maintain professional communication standards.

Meeting Organization & Documentation

- Prepare agendas, take minutes, and oversee logistics for meetings.

- Follow up on action items and ensure proper documentation.

Travel Coordination

- Arrange travel itineraries, flights, accommodations, and other related needs.

- Provide detailed travel briefs and manage expenses effectively.

Document & Project Management

- Prepare reports, presentations, and business documents with accuracy.

- Assist with project coordination, track progress, and ensure deadlines are met.

Data & Confidentiality Management

- Conduct research, compile data, and maintain organized records.

- Handle confidential information with discretion and security.

Stakeholder & Relationship Management

- Liaise with clients, government agencies, and service providers on behalf of the Chairman.

- Build professional relationships to support strategic initiatives.

Required Qualifications & Skills:

- Organizational Skills: High level of attention to detail and efficiency.

- Communication Skills: Excellent written and verbal communication abilities.

- Time Management: Strong ability to prioritize tasks and manage multiple responsibilities.

- Interpersonal Skills: Ability to build and maintain professional relationships.

- Technical Proficiency: Strong command of Microsoft Office Suite and business software.

- Confidentiality: Ability to handle sensitive information with integrity.

- Problem-Solving Skills: Ability to resolve issues swiftly and effectively.

- Adaptability: Capability to work in a dynamic environment with changing priorities.

Preferred Experience:

- Previous experience in a similar executive support role.

- Familiarity with corporate governance and stakeholder management.

If you thrive in a fast-paced environment and excel at providing high-level support, we encourage you to apply!

Job Type: Full-time

Application Question(s):

How much is your expected salary? What is your visa status and its validity? * How many years of experience do you have?