Job Description

The Executive Assistant (EA) to the Managing Director (MD) provides high-level administrative support to ensure efficient operation of the MD's office. The EA serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD, and plays a critical role in facilitating communication, managing schedules, and supporting strategic initiatives.

Key Responsibilities:

Administrative Support:

Manage the MD's calendar, appointments, and meetings, including scheduling, rescheduling, and confirming. Organize travel arrangements, itineraries, and accommodations. Prepare meeting agendas, take minutes, and follow up on action items.

Communication:

Serve as a liaison between the MD and internal/external stakeholders. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential information with discretion and professionalism.

Operational Coordination:

Coordinate meetings, conferences, and events on behalf of the MD. Support the MD in tracking progress on key business objectives and projects. Prepare briefing materials and research documents as required.

Project Support:

Assist with special projects and initiatives led by the MD. Conduct research and compile reports to support decision-making.

Office Management:

Ensure efficient office operations in collaboration with other departments. Maintain proper filing systems for digital and physical documents relevant to the MD.

Key Requirements:

Proven experience as an executive assistant, personal assistant, or similar role (5+ years preferred). Bachelor's degree in Business Administration, Communications, or related field (preferred). Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Discretion and confidentiality are a must. Ability to multitask, prioritize tasks, and work under pressure.
Job Type: Full-time