Job Description

• Provide administrative support to Senior Leadership by sitting in on and taking minutes during high-profile meetings, preparing important documents, handling communications between company executives, etc.

• Prioritizing emails, preparing letters and reports, communicating clearly, confidently, and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner

• Understanding the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings, and preparing briefing materials as and when required

• Handle travel, reservation, and meeting requests for the Senior Leadership team

• Handling sensitive information and material with the highest level of discretion and must be willing to travel for meetings and support leadership team.

• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

• Coordinate with hiring procedures with management and arrange for necessary training for newly hired employees

• Manage Managing Director's calendar and assist in all organizational needs

• Support Management with personal tasks such as arrange flights, hotels, restaurants, transportation prepare monthly decks, keep track of expenses etc.

Requirements:

• At least 3 years of experience as an Executive Assistant in UAE

• Be very detail-oriented and highly organized

• Excellent interpersonal, customer service, and time management skills, together with diplomacy, tact, and well-developed organizational skills.

• A valid UAE driver's license

• Previous experience in a customer engagement, administrative or PA role

Job Type: Full-time Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)