Job Description

Job description

element is hiring in SAIF Zone (Sharjah):

Executive Assistant to the Director of Marketing & HR--cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one. Position Summary (replace the earlier "Role Purpose" with this)You'll partner with the

Director - Marketing & HR

to

organize, strategize, action, follow up, and deliver

--working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and

producing visible, on-time results

. Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the "what/why/by-when."

Mission:

"Co-pilot to the Director--align teams, drive execution, and turn plans into measurable wins." KRAs

Leadership Alignment & Delivery

- Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.

Marketing & Communication Rhythm

- Content, campaigns, and events ship to plan with consistent brand voice.

People & Culture Support (HR Ops)

- Hiring flow, onboarding, L&D logistics, and internal comms run smoothly.

Operations & Administration

- SAIF Zone hygiene, vendors, and office backbone stay audit-ready.

Analytics & Reporting

- Weekly, decision-ready dashboards across Marketing, HR, and Ops.
Responsibilities (insert this new block at the top of "What you'll do")A. Leadership Alignment & Cross-Functional Delivery

Strategy ? Plan:

Convert the Director's priorities into tasks with clear owners, dates, and definitions of "done."

Cadence:

Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.

Follow-through:

Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.

Stakeholder sync:

Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.

Decision hygiene:

Maintain decision/risk registers; escalate blockers with concise one-page briefs (context ? options ? ask).

Communication clarity:

Keep everyone "same page" with simple updates: what moved, what's stuck, what's next.

Quality & timeliness:

Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).
Outcome: Plans don't just exist--they

land

. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies

Program orchestration:

turns multi-team goals into executable, trackable work.

Executive communication:

brief, structured, and decision-oriented.

Follow-up stamina:

persistent, respectful, and outcomes-focused.

Systems thinker:

improves the process, not just the task.

High trust:

handles sensitive information with discretion and maturity.
Work side-by-side with the

Director - Marketing & HR

to turn strategy into momentum. You'll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. It's a rare

growth seat

that blends Marketing, HR, Ops, and Admin--designed to fast-track you toward

Chief-of-Staff / PMO / Ops Lead

paths. Desired Profile

Experience:

3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to

Marketing/Comms

and

HR Ops

is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).

Education:

Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).

Communication:

Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).

Multitasking & Prioritization:

Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.

Interpersonal & Stakeholder Skills:

High EQ, diplomacy, and poise--able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.

Tools & Hygiene:

Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and

Canva/PowerPoint

polishing.

Work Ethic & Style:

Owner's mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.
Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

What is your required notice period? * What is your minimum expected salary per month?