Job Description

We are seeking a highly professional and experienced

Arabic-speaking female Executive Assistant

to provide comprehensive secretarial and administrative support to the Managing Director. The ideal candidate will have a strong secretarial background, excellent organizational skills, and the ability to implement modern administrative practices.

Key Responsibilities:

Provide high-level secretarial support to the MD including encoding correspondences, reports, and documents. Handle and screen incoming calls and visitors, ensuring professional and courteous communication. Schedule and coordinate meetings with internal departments and external stakeholders. Follow up with various departments, companies, and individuals on pending documents and tasks as requested by the MD. Coordinate with the Administration team for arrangements and follow-ups as per MD's instructions. Manage all inward and outward correspondence of the MD's office to ensure timely and accurate receipt and dispatch. Set up and maintain confidential filing systems for the MD's office correspondence and documents. Collect reports from various departments and compile consolidated reports for the MD. Prioritize and follow through on issues and concerns, including those of a sensitive or confidential nature. Demonstrate the ability to communicate effectively and professionally with internal and external associates. Implement new administrative practices and streamline office procedures for efficiency. Maintain discretion and confidentiality in all aspects of the role. Proficiently use MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.

Qualifications & Skills:

Bachelor's degree in Business Administration or related field. Minimum 5 years of experience in a secretarial or executive assistant role, preferably supporting senior leadership. Fluency in Arabic and English (spoken and written) is mandatory. Strong organizational, multitasking, and time-management skills. High level of professionalism, discretion, and confidentiality. Ability to work independently and under pressure. Experience in implementing modern office practices and systems.
Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: AED2,000.00 - AED2,300.00 per month

Application Question(s):

Currently available in UAE for interview? Can join immediately?
Education:

Bachelor's (Preferred)
Experience:

Secretarial: 5 years (Required) MS OFFICE: 5 years (Required)
Language:

English (Required) * Arabic (Required)