Job Description

Executive Support for ADGANS

Manage the schedules, appointments, and meetings of ADGANS to ensure optimal use of available time at work Manage ADGANS travel arrangements and itineraries during local and international travel Ensure excellent communication levels with local and internal aviation regulatory authorities such as ICAO/CANSO/ IATA Liaise and communicate with external international and local ANSPs on a regular basis on behalf of ADGANS Assist the ADGANS in timely and accurate preparation of annual budgets and provide ongoing information on variances Support ADGANS with Edarti Tasks, reimbursement claims and other related Portal tasks. Deliver proactive support to ADGANS, anticipating needs and providing strategic solutions. Coordinate special projects and initiatives undertaken by ADGANS for ANS.

Office Administration

Maintain organized and up-to-date records and files, both physical and electronic for the ADG office. Develop and compile presentations, reports and correspondence. Coordinate with other departments to ensure smooth workflow and information sharing. Safeguard confidential information and maintain accurate records

Delegations, Meetings and Conferences

Efficiently plan, schedule and manage events, conferences and meetings held at SZC or as needed at external venues. Ensure hotel booking and travel arrangements are made for delegations visiting SZC for meetings and visits.

Monthly Reports / Minutes of Meetings

Liaise with all sections of ANS and compile the required Monthly Reports Compile all monthly and annual summary reports for the Board of Directors.

General Administration

Ensure all administrative activities required for proper functioning of SZC are done in coordination with Admin Officer and CNS M&E Manager Responsible for issuing and disseminating internal staff announcements and circulars

KNOWLEDGE AND EXPERIENCE:

Diploma in business administration or equivalent with 3 years' experience in a similar role, or as defined in the JD Matrix.