Job Description

We are seeking a highly skilled and detail-oriented

Executive Administrative Assistant PREFERABLY EUROPEAN AND ARABIC ONLY

to join our team in the UAE. The ideal candidate will have at least 2 years of experience in providing administrative support at the executive level, ensuring smooth operations within the office, and handling a variety of tasks efficiently.

Key Responsibilities:

Manage executives' calendars, scheduling meetings, appointments, and travel arrangements. Handle all incoming calls, emails, and correspondence, directing them to the relevant departments or team members as needed. Prepare reports, presentations, and various documents in a timely manner. Organize and maintain both physical and digital filing systems. Coordinate meetings, events, and company activities. Take and distribute meeting minutes and follow up on action items. Assist with preparing for high-level meetings and ensuring the executives have all necessary information. Maintain confidentiality when handling sensitive documents and information. Perform various office management duties, including ordering supplies and managing office equipment.

Qualifications:

Minimum 2 years of experience as an Executive Assistant or in a similar administrative role. Strong organizational skills with an ability to multitask effectively and manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication skills in English . Ability to work independently, take initiative, and be a proactive team player. Strong interpersonal skills with the ability to interact professionally with internal and external stakeholders. Ability to work under pressure and meet deadlines. Experience with office management systems is an advantage.
Job Type: Full-time