Job Description

: Events Experience Coordinator

Location:

Dubai, UAE

Company:

Blaura Wellness & Fitness Lifestyle LLC

Department:

Events & Guest Experience

Employment Type:

Full-Time

Position Overview

Blaura is seeking a

creative, detail-oriented, and highly organized Events Experience Coordinator

to plan, coordinate, and execute exceptional events that deliver memorable guest experiences. This role focuses on managing end-to-end event operations--from concept development and vendor coordination to on-site execution and post-event follow-up--while ensuring high standards of hospitality and service.

The ideal candidate has a passion for events, strong organizational skills, and the ability to manage multiple projects while delivering premium, client-focused experiences.

Key ResponsibilitiesEvent Planning & Coordination

Plan and execute a variety of events, including: Corporate events & wellness retreats Kids' birthday parties & family celebrations Baby showers & private gatherings Brand activations & lifestyle events Holiday and themed experiences Develop event concepts, timelines, run sheets, and checklists Coordinate event logistics including venues, permits, vendors, and staffing Manage on-site event execution from setup to breakdown

Vendor & Partner Management

Source, negotiate, and coordinate with vendors such as: Decorators & florists Catering & F&B partners Entertainment & performers Audio-visual & production teams Photographers & videographers Ensure vendors meet quality, budget, and timeline expectations

Guest Experience & Client Management

Act as the main point of contact for clients before, during, and after events Understand client expectations and customize event experiences accordingly Handle last-minute changes or challenges with professionalism and calm Ensure a seamless, high-touch guest experience

Budgeting & Administration

Prepare event budgets, cost estimates, and vendor quotations Track expenses and ensure events are delivered within budget Maintain event documentation, contracts, invoices, and approvals Conduct post-event evaluations and feedback collection

Collaboration & Operations

Work closely with internal teams (marketing, operations, wellness, concierge) Support branding, theme alignment, and experiential storytelling Assist in developing new event concepts and seasonal experiences Ensure compliance with safety, venue, and regulatory guidelines

Qualifications & SkillsRequired

Bachelor's degree preferred (Events Management, Hospitality, Marketing, or related field)

2-4 years experience

in event planning, coordination, or hospitality Strong organizational and multitasking skills Excellent communication and client-handling abilities Ability to work under pressure and manage last-minute changes Proficiency in MS Office / Google Workspace

Preferred

Experience in wellness, hospitality, luxury, or lifestyle events Vendor negotiation and sourcing experience Creative eye for themes, decor, and guest flow Knowledge of UAE event venues and suppliers
Job Type: Full-time