Job Description

The

Document Controller

is responsible for managing and controlling company and project documentation to ensure accuracy, quality, and integrity. This role ensures that all documents are properly stored, updated, and distributed in accordance with company standards, contractual obligations, and industry regulations.

Key Responsibilities:

Receive, review, log, and distribute incoming and outgoing documents (drawings, submittals, reports, correspondences, RFIs, etc.). Maintain an organized and up-to-date document control system (manual and/or digital). Ensure document numbering, formatting, and version control complies with company and project standards. Coordinate with project teams, contractors, consultants, and clients to track and distribute controlled documents. Monitor the flow of documents to ensure timely reviews, approvals, and responses. Archive all documents and correspondence for easy retrieval and audit purposes. Generate reports on document status, submission logs, and outstanding actions as required. Assist in audits and quality control procedures by providing accurate documentation. Ensure confidentiality and security of sensitive information. Train staff on document control processes and tools if required.

Qualifications:

Diploma or Bachelor's degree in Business Administration, Engineering, or a related field. 3+ years of experience in document control, preferably in construction, engineering, or infrastructure sectors. Proficient in document control systems and tools (e.g., Aconex, Procore, EDMS, SharePoint). Strong knowledge of ISO standards and document management best practices. High attention to detail and excellent organizational skills. Strong verbal and written communication skills. Ability to manage large volumes of documents under tight deadlines.
Job Type: Full-time