Document Controller Job Location : United Arab Emirates :
Studies contract documents and project specifications related to the document management system.
Assists Project Manager in establishing the project document distribution matrix.
Coordinates with Project Manager, QA/QC Project Manager, HSE project Manager, and the Engineering team for developing and maintaining filing systems of the project and their relevant security levels as per the authorization matrix.
Maintains and controls document register and updates it regularly with all incoming and outgoing information.
Prepares outgoing document transmittals and ensures proper submission to the relevant parties with an official acknowledgement of receipt.
Ensures that all obsolete and superseded documents are clearly identified and logged in the register.
Distributes documents in a timely manner to the concerned persons in accordance with the distribution matrix as authorized by the Project Manager.
Manages the proper storage of the documents soft copies in the electronic filing system.
Manages the proper storage of the documents hardcopies in the appropriate physical location in accordance with the manual filing system.