Job Description

Document Controller (Contracting Field)
Job Title: Document Controller
Reports To: Project Manager / Commercial Manager
Job Summary:
We are looking for an organized and detail-oriented Document Controller to manage the flow of project documentation in a fast-paced contracting environment. You will be responsible for the accurate storage, tracking, and distribution of all project-related documents, ensuring version control and easy retrieval.
Key Responsibilities:

• Establish and maintain the project document control system and procedures.
• Receive, log, track, and distribute all incoming and outgoing project correspondence, drawings, and submittals.
• Ensure all documents are properly numbered, filed, and archived in both hard copy and electronic formats.
• Manage the transmittal process for all documents to and from clients, consultants, and subcontractors.
• Maintain an up-to-date master document register.
• Control the distribution of latest revision drawings and documents to the relevant project team members.
• Assist the project team in retrieving documents and preparing document status reports for meetings.
• Ensure the confidentiality and security of sensitive documents.

Qualifications & Experience:

• A Bachelor's degree in Business Administration, IT, or a related field.
• A minimum of 3 years of experience as a Document Controller within a contracting or construction company.
• Proficiency in document management software (e.g., Aconex, Asite, Documentum) is highly preferred.
• Strong skills in MS Office, particularly Excel and SharePoint.
• Excellent organizational skills and a meticulous eye for detail.

Skills Required