Job Description

1. Document Management

Establish and maintain a systematic document control system (manual or electronic) for the project. Receive, log, track, and distribute all technical documents, drawings, submittals, RFIs, and correspondence. Ensure documents are properly categorized, numbered, and filed in accordance with company and client standards. Maintain the latest revisions of all documents and ensure obsolete versions are clearly marked and removed from circulation.

2. Communication & Coordination

Coordinate with internal departments, consultants, subcontractors, and the client for document submissions and approvals. Ensure timely transmission of drawings, technical documents, and correspondence between relevant parties. Follow up on pending submissions and approvals to maintain project progress.

3. Quality & Compliance

Ensure all controlled documents comply with company and project-specific document management procedures. Support the QA/QC department by ensuring quality records, inspection reports, and test certificates are properly filed. Conduct regular audits of document control systems and ensure compliance with ISO or company standards.

4. Reporting & Tracking

Prepare periodic reports (document status, submission logs, transmittal registers, etc.) for management review. Maintain records of incoming and outgoing documents, ensuring full traceability. Monitor the document approval process to identify delays and escalate where necessary.

5. System Administration

Manage document control software or Electronic Document Management Systems (EDMS) such as Aconex, Asite, or Primavera Unifier. Train team members in document control procedures and system usage. Support project close-out by compiling and submitting final documentation and handover records.
Job Type: Full-time

Application Question(s):

* The project is based in Diego Garcia Island, are you willing to relocate without your family?