Department Assistant
UAE, United Arab Emirates
Job Description
What you should know about us: MAN Energy Solutions enables it customers to achieve sustainable value creation in the transition towards a carbon neutral future. Addressing tomorrow\'s challenges within the marine, energy and industrial sectors, we improve efficiency and performance at a systematic level. Leading the way in advanced engineering for more than 250 years, we provide a unique portfolio of technologies. Headquartered in Germany, MAN Energy Solutions employs some 15,000 people at over 120 sites globally. Our after sales brand, MAN PrimeServ offers a vast network of service centers to our customers all over the world. We can offer you the following tasks: Order Management
- Knowledge on SAP Business One
- Responsible for preparing and obtaining approval on purchase orders / order confirmations / offers / invoices related to New Sales and PrimeServ
- Maintains accurate records of all transactions
- Handles miscellaneous queries from customers
- Actively support the company in achieving daily, weekly, monthly and yearly Sales Targets set by the Management
- Monthly checking of open postings in SBO
- Responsible for clearing WIP in coordination with accounts
- Responsible for system offer preparation in line with the specific requirements of each Sales Managers for both New Sales and PrimeServ
- Responsible for processing Purchase Orders to Internal & External suppliers for New Sales and PrimeServ job related bookings (Field Service, Repairs, New Equipment, Material Supply, etc.)
- Responsible for checking travel reimbursements of SBU-T Field service jobs and booking Purchase Order
- Responsible for booking Purchase Orders of business travel bookings (Flight, Hotel, Visa, Transfers. Etc.)
- Sales Order Confirmation
- Responsible for issuing job numbers/project codes
- Responsible for booking order confirmations with correct estimated Project Report for each job
- Responsible for proactively collecting all documents needed for Invoicing. Review of Field Service timesheets and postings.
- Ensures timely and accurate preparation of project case file for invoicing
- Responsible for preparing the final invoice of each project and coordination with accounts for sending out the final invoice
- Assists Accounts Dept. in payments follow-up with customers and booking invoice approvals as per customer requirements
- Responsible for issuing and preparing down payments to customer as per agreed T&C
- System reports overview
- Responsible for preparing monthly Order Statistics to be shared to respective managers
Assistance Business Segment Heads - Ad hoc tasks as agreed with Line Manager
- Responsible for preparing presentations and all inputs needed by the Segment Head prior to their meeting
- Responsible for preparation of MoM and Action Points from Segment Heads meeting discussions
- Responsible for arranging calendar booking of meetings/daily agenda
- Responsible for arrangement of business travels
- Responsible for preparation of leave applications and business reimbursements
- Responsible for acquiring Segment signatures / adding e-signatures prior to their approval
- Entering CRM inputs / visits and consolidating reports from CRM
- Maintains records of each employee details / requirements which is requested by the Segment Head
Admin - Responsible for business travel arrangements including flight, hotel, visa and transfers and booking in the system
- Office logistics and Courier Bookings
- Responsible for attending reception calls and visitor\xe2\x80\x99s requests
- Responsible for maintaining office requirements and supervision of the office boy\xe2\x80\x99s daily activities
You can help us with these qualifications: - Minimum 3 years\xe2\x80\x99 experience in the same field
- Must have excellent working knowledge of Microsoft Office
- Good background of MS office operations
- Good Sales skills
- Commercial flair
- Good organizational and communication skills
- Good interpersonal skills
- Proficient in SAP Business One
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Job Detail
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Job IdJD1484067
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUAE, United Arab Emirates
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EducationNot mentioned