Job Description

Cost Clerk | Al Futtaim Automotive | Honda | Sharjah

What you will do:

• Evaluate the labour and parts line items in a service order and split into different jobs, choose the appropriate sub order and then customer to ensure the line items are appropriately split for correct billing.
• Raise per-forma invoice for Cash and Contract periodic service orders and verify the engine oil, brake cleaner and consumable charges posted from packages are correct and the net amount equals the listed menu price.
• Raise per-forma invoice for repair service orders and add consumable charges, following a certain percentage of labour value as per the policy guidelines to ensure the customer is billed appropriately.
• Apply discounts manually in consultation with the Service Manager on labour and part items on the Service Order as required to meet the agreed menu price and customer-based discounts.
• Assign parts issued on a Service order to the appropriate labour jobs for proper accounting and charging to the customers
• Prepare pro-forma and raise invoice for all Intra service orders to be billed to Sales Marketing department thereby ensuring the charged amount are as agreed or as per the menu price in case of 1000 Km service.
• Prepare pro-forma and raise invoice for all Contract orders and ensure the billed amount is as per the menu price
• Raise purchase requisition and Local purchase order on SAP using appropriate GL account number and material group for each sublet or bought out item requested in a service order to account for all such purchases. Care to be taken to ensure the correct GL account and amount is entered while raising the purchase orders for proper accounting and billing.
• Prepare Good receipt note on receiving the sublet services or bought out items immediately on Sap to process the service order for billing
• Ensure the sublet services and bought out items carry the pre-determined mark up and the net amount in pro-forma is as per the agreed price with the customer.
• Create Invoice verification document periodically and submit all vendor invoices with a summary statement to Finance to arrange for timely payment to the vendors.