Job Description

Description

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Coordinator, Marine Operations

ADNOC is one of the world's leading energy producers, and a primary catalyst for the growth and diversification of the United Arab Emirates.

Our diverse family of more than 50,000 employees is made up of over 100 different nationalities. People from different backgrounds, with unique perspectives and wide-ranging skillsets, who share a collective responsibility: to enable and accelerate progress, both here in the UAE and across the globe.

Here at ADNOC, we go beyond business as usual. We do things differently, challenge convention, and embrace new ways of thinking. This is what defines and differentiates us.

By working together every day, we're bringing energy to life.

Company : ADNOC Logistics & Services

Job Title : Coordinator, Marine Operations

JOB PURPOSE:

Responsible for the coordination and administration of Barges Marine requirements, requisitions, maintenance and documentation work within team environment to effectively manage the day-to-day requirements of barges. Support the Team Leader, Marine with internal stakeholder coordination requirements that fulfill the day-to-day operational requirements.

KEY ACCOUNTABILITIES:

• Liaise and enables delivery of barges provisions, spares, and other supplies as well as service and repair orders.

• Study and examine progress of daily works and recommends alterations to work plan to meet approved schedules.

• Liaise with Barge superintendent, other external stakeholders, to ensure preparation and completion of necessary requirements for barges operations continuity

• Support the Team Leader, Marine (Barges) on relevant contract administration

• Manage documentation of Third party certification requirements

• Respond to barge captain's inquiries on provisions and administrative support requirements.

• Maintain database containing operational reports and monthly tracking of provision, barge monthly reports and cleaning items budget, to ensure up to date information and records.

• Administer and archive monthly records, logbooks, and other documentation received from barge superintendents.

• Assisting Superintendent's with vessel administration and coordination.

• Enter requisition data into the System for procurement processing and coordinate with the respective Superintendent on requisition processing.

• Coordinate and enter data for the initiation of Work Service Orders and coordinate with the respective Superintendent on Work Service Order processing.

• Follow up delivery of barge requisition items with Material Management and Procurement Division.

Operational Plans

• Develop consistent and realistic long and short term operational plans for the Department in line with the Division objectives and manage the implementation of the approved long and short term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels.

Budgets and Operational Plans

• Develop and manage the Department annual budget in line with the Division's business objectives and operational plans ensuring that adequate funding provision is made for all Department activities.

• Monitor expenditure against approved Department budget on a regular basis; investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures

• Develop and implement appropriate Department policies, processes, systems, standards, procedures and internal controls, Company guidelines in order to support execution of the Division's work programs in line with Company and International standards.

Performance Management

• Contribute to the development of the Division's KPI's and ensure proper cascade of the Performance objectives within the Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture.

• Manage the implementation of the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines.

People Development

• Develop knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP's), Succession Planning and Talent pipeline within the Department in coordination with the Human Capital to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Organisation Structure and Development

• Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

Risk Management

• Contribute and support establishment of a Corporate Integrated Risk Management System within the Department, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department.

• Communicate corporate business ethics and Company's Code of Conduct to employees within the Department and ensure compliance to the Corporate Policies and guidelines.

Innovation and Continuous Improvement

• Promote an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department operations and services.

• Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Health, Safety, Environment (HSE) and Sustainability

• Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.

• Ensure adequate HSE training and induction for all Department employees to meet HSE standards.Management Information Systems (MIS) and Reports

• Ensure that all Department MIS and progress reports are prepared to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

• Daily contact with Superintendents and Team Leader, Marine for providing or exchanging information.

• Coordinate requirements with Support functions like Human Capital , IT , GSD

External

• Regular correspondence with prequalified vendors/contractors for timely delivery of the goods.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

• Diploma in Business Administration, Marine or equivalent professional qualification.

Minimum Experience, Knowledge and Skillsets

• At least 5 years of relevant experience in Fleet/Barge Operations related to the Oil & Gas industry.

• In-depth knowledge in relevant Oil & Gas Business Planning, Marine Services, fleet operations and core marine processes, in addition to relevant regulations with sound knowledge in Oil & Gas production operations.

Group Company: ADNOC Logistics & Services