Principal Accountabilities Leadership \xc2\xb7 Contribute and engage within Asset Management Contracts Team to ensure delivery of best value and efficiency for the client from its contracts, inventory, supply chain management, HS&E procedures and legal obligations in line with the Asset Management department objectives, best practice, quality and governance assurance principles \xc2\xb7 Work collaboratively with wider Contract and Procurement team members and champion the ethos of best practice value to develop clear SLA\xe2\x80\x99s and KPI\xe2\x80\x99s for each contract and service type \xc2\xb7 Facilitate Contract variation and TPS management, in coordination with Assistant Contracts Manager, Asset Management team and Procurement department \xc2\xb7 Manage self and team to comply with all Facilities Management, Company Property Management and relevant client policies and procedures as applicable for each site and contract \xc2\xb7 Manage operational and financial performance relationships with internal departments to maintain and continually improve clear, decision-useful and objective reporting backed by clear templates for data collection and necessary documentation procedures \xc2\xb7 Propose best use of resources and develop processes supporting clear asset life-cycle and CAPEX vs OPEX reporting \xc2\xb7 Any other tasks as requested by the Assistant Contracts Manager Contracting \xc2\xb7 Develop contract and compliance policies, procedures and processes in alignment with the applicable regulations and standards as well as internal and Group processes \xc2\xb7 Periodically review the processes and procedures to maintain continuous improvement and efficiency aligned with the business models \xc2\xb7 Develop, scrutinize, update, review and execute contracts as well as periodically assess contractor performance review in alignment with the contract KPIs and objectives \xc2\xb7 In conjunction with other team members and client stakeholders ensure technical scoping and technical evaluation activities are detailed, clear and support decisions (e.g. commercial evaluation) and outcomes to deliver against procurement, contract plans and validate client\xe2\x80\x99s objectives \xc2\xb7 Provide the client interface for obtaining the necessary objectives and approvals, including the client submissions to obtain such necessary approvals \xc2\xb7 Monitor and analyze the time taken for the signing, scope amendment, distribution and administration steps of contracts at each stage, and their timely renewal/replacement; escalate areas and delays of concern whilst providing recommendations for process improvement to reduce procurement delays \xc2\xb7 Assist in contracts negotiation and influence the development of contract SLA\xe2\x80\x99s and KPI\xe2\x80\x99s \xc2\xb7 Examine the clarification of contract requirements, and act as the intermediary between the Client and Procurement department to resolve contract discrepancies, promote dispute resolution and ensure they are in accordance with the applicable Client/AFM policies and regulations \xc2\xb7 Review document records of all supplier and contracts covering supplier\xe2\x80\x99s performance and contract documentation in line with the internal policies \xc2\xb7 Supervise and influence the contract management services as defined in company\'s contract scope of services and as detailed in the Service Provider Contract Management Manual, including contract administration, support, change orders, extensions, etc. \xc2\xb7 Oversee and challenge the development of the supplier onboarding and blacklisting plan, the onboarding and off-boarding process, and required follow-ups \xc2\xb7 Assist in the development of an approved vendor panel, from process and evaluation inception through to panel engagement and management \xc2\xb7 Develop warranty and DLP tracking plan for goods and services, provide data to FM team Supplier Performance Management \xc2\xb7 Manage Supplier Performance Management process to drive performance and maintain pipeline of value delivery \xc2\xb7 Create policies and procedures to govern supplier performance system (tender process, recommendation and award) and achieve government as well as internal compliance \xc2\xb7 Raise awareness of the under-performing suppliers backed by transparent communication and evidence-based analysis \xc2\xb7 Challenge metrics, monitoring and reports using supplier scorecards for key suppliers \xc2\xb7 Influence the development and continuous improvement of business and supplier KPIs and establish targets and processes to maintain delivery of performance \xc2\xb7 Work with senior management and property group leads to define and create strategic supplier relationship program \xc2\xb7 Review effective subcontractor performance with program objectives and requirements \xc2\xb7 Conduct timely assessments of supplier contracts and change orders to identify areas of potential non-compliance, adverse supplier performance and other issues that could have an adverse impact on the company in order to effectively communicate with DoMP and senior management while raising awareness of non-compliance \xc2\xb7 Influence, track and subside supplier and contracts risk \xc2\xb7 Challenge the negotiation with suppliers regarding capabilities and performance for procured products and returns due to quality inconsistencies \xc2\xb7 Work cross functionally (quality, production, planning, finance) to deliver tasks of the role effectively
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