Contract Coordinator- 6 months Temporary contract

Job Purpose:

• This role is responsible for providing administrative support in performing procurement of
• goods and services to end-users consistent with existing procedures and policy in a cost
• effective and professional manner to protect Company interests. They support the
• formalities of executing and completing Contracts Awarding, Addendum and Renewal
• requirements and ensuring proper approval documents are complete from pre-contract
• through post-signatures phases, database maintenance and reporting. Responsible for
• assisting in Periodic Vendor Performance Evaluation and Reporting. They also participate in
• the developments of system and procedures towards simplification of work process,
• automation and process re-engineering.

Accountabilities:

Policy and Procedures:

\xe2\x96\xaa Make awareness of and perform in accordance with the Company\xe2\x80\x99s established

purchasing policies and procedures. Participate and provide input to the review of

existing or establishment of new procedures.

• Contract & Vendors Data Analysis:

\xe2\x96\xaa Provide support to the team with statistical data / analysis and help them to

continually monitoring the processes.

\xe2\x96\xaa Supplier Co-ordination.

\xe2\x96\xaa Supplier Performance:

Responsible for coordinating with the business in obtaining the feedback on the

performance of the Strategic Suppliers on an annual basis and summaries the same

for management review.

• Responsible for co-ordination with the business in obtaining the feedback on the

assigned contracts for renewal in accordance to the Procurement Procedures

\xe2\x96\xaa Responsible for co-ordinating with the Supplier for contract renewal / formalisation

as assigned

\xe2\x96\xaa Support in preparation of the approvals for the contract renewal.

\xe2\x96\xaa Responsible for database maintenance by updating and uploading of necessary

contract documents and SLA reporting.

Counselling Meeting:

\xe2\x96\xaa Support the Contract management team in arranging the counselling meeting in

co-ordination with the business and the Vendor.

\xe2\x96\xaa Responsible for updating of the SLA database related to counselling meeting

\xe2\x96\xaa Reporting.

\xe2\x96\xaa Responsible for the maintenance of the necessary contract documentation

physically and in the system.

\xe2\x96\xaa Responsible for providing necessary contracts related documents to business /

audit as and when required.

\xe2\x96\xaa Provide necessary reports as may be required by the management in relation to the

Contracts and Supplier performance

• Assistance to Superiors:

\xe2\x96\xaa Perform related duties as assigned by superiors to enable achievement of

company\xe2\x80\x99s targets and programs.

• Development of Systems:

\xe2\x96\xaa Carry out studies towards the simplification of work procedures through process

redesign and automation. Co-ordinate with IT in developing new reports to enhance

data analysis capability for GPC and involve in testing of system/oracle in case of

any system upgrade.

Training Responsibility:

\xe2\x96\xaa Participate in the on-the-job training of trainees and newly hired personal within

the Section to ensure that they develop the necessary skills to independently carry

out the assigned procurement activities.

Management System (Quality, Environment, Health and Safety):

\xe2\x96\xaa Comply with all relevant ENOC Management Systems procedures in respect to

Quality, Environment, Health and Safety.

Bayt