Job Description

The Coordinator supports the office's growth trajectory by translating market opportunities into sustainable programs, driving collaboration across internal teams, and ensuring the achievement of financial and strategic objectives in a competitive regional landscape.

Key Responsibilities

1. Proposal Development

Support the creation, customization, and submission of program proposals. Gather and consolidate internal inputs from faculty, operations, and finance into cohesive documentation. Ensure timely responses to RFPs, EOIs, and partnership requests. Track and report proposal success rates to support business development analysis.
2. Strategic Coordination Across Teams

Liaise with internal stakeholders including faculty, finance, marketing, and procurement to ensure alignment on initiatives and OEE activities. Facilitate cross-team collaboration to support program development, partnership initiatives, and operational priorities.
3. Operational Quality and Responsiveness

Maintain professional, timely, and consistent communication with partners, clients, and stakeholders. Ensure high-quality proposal submissions, partner-facing documentation, and deliverables aligned with institutional standards. Address operational challenges proactively to ensure smooth program execution and stakeholder satisfaction.
4. Travel, Meeting, and Expense Coordination

Plan and coordinate complete travel itineraries (flights, accommodation, transportation) for team members and faculty in alignment with program timelines and business development activities. Manage visa applications and required documentation in coordination with HR, legal, and external service providers to ensure compliance and timely approvals. Coordinate travel budgets and bookings in compliance with approved financial limits and institutional policies. Organize stakeholder meetings, including scheduling across time zones, preparing agendas, briefing notes, and securing venues or virtual platforms. Arrange hospitality, airport transfers, and on-ground logistics, particularly for high-profile partners. Track, document, and reconcile travel and business development-related expenses, submitting claims with appropriate receipts and approvals. Maintain financial and travel tracking logs for reporting, forecasting, and continuous process improvement. Follow up on meeting outcomes to ensure action items are captured, assigned, and completed within defined timelines.

Qualifications and Skills

Education:

Bachelor's degree in Business Administration, Marketing, or a related field.
Experience:

Minimum 4-6 years of experience in business development coordination, client engagement, or program support. Experience in proposal development, travel coordination, and stakeholder management is highly desirable.
Skills and Competencies:

Strong organizational, planning, and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with travel or expense management systems. Attention to detail, professionalism, and commitment to quality deliverables. Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Job Type: Full-time

Pay: AED8,000.00 - AED10,000.00 per month

Application Question(s):

Can you join immediately
Experience:

business development coordination, client engagement: 4 years (Preferred) * proposal development, and stakeholder management : 1 year (Preferred)