Vacancy details

General information

Organisation Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people\'s quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that\'s our purpose.

Reference 2023-11392

Position description

Job title

BID Coordinator M/F

Contract type

Permanent contract

Job description

\xef\x83\x98 Provide assistance and support to Bid Manager during the bidding process from receipt of EOIs (Expressions of Interest) and RFPs (Requests for Proposal) from clients to submission of bid and tender proposals including post tender clarifications.
\xef\x83\x98 Send invite to all Subconsultants to tender the new project enquiry.
\xef\x83\x98 Review EOIs and RFPs from clients provide summary of and advise on submission requirements.
\xef\x83\x98 Prepare fee proposal to be prepared in Indesign/ Word file.
\xef\x83\x98 Prepare and/or issue RFP tender queries to clients.
\xef\x83\x98 Coordinate with and follow-up subconsultants and clients regarding RFP tender queries.
\xef\x83\x98 Prepare and/or assist in the preparation of EOI and pre-qualification proposals and submissions.
\xef\x83\x98 Prepare and/or assist in the preparation of bid and tender proposals and submissions.
\xef\x83\x98 Facilitate delivery of softcopy and hardcopy of pre-qualification, bid and tender proposals and submissions.
\xef\x83\x98 Issue NDAs (Non-Disclosure Agreements) and RFPs to sub-consultants and specialists.
\xef\x83\x98 Log new enquiry and create a folder.
\xef\x83\x98 Plug all subconsultants fee in the fee spreadsheet.
\xef\x83\x98 Update tender query tracker.
\xef\x83\x98 Coordinate with and follow-up sub-consultants\xe2\x80\x99 and specialists\xe2\x80\x99 proposals during bidding and tender process.
\xef\x83\x98 Prepare and/or assist in the preparation of response to clients\xe2\x80\x99 post tender clarifications and submissions.
\xef\x83\x98 Compile proposal submission sections, appendices and attachments into the required format.
\xef\x83\x98 Implement all necessary bid and tender proposals documents version control procedures and processes.
\xef\x83\x98 Ensure all proposal documents follow company branding guidelines, standard formatting and quality standards.
\xef\x83\x98 Other duties and tasks as may be required, assigned and/or instructed by the Managing Director and Bid Manager.

Profile

1. Quantity Surveyor background preferred.
2. A proven record of success in general or bid / tender management, preferably in a related industry.
3. At least five years\xe2\x80\x99 experience in the field.
4. Graduate level of intellect preferably with a higher degree in a management discipline or a professional qualification.
5. A wide knowledge of the industry.
6. An understanding and awareness of bid / tender tasks and techniques.
7. Excellent communication and organisational skills.
8. Excellent analytical and problem-solving skills.

Educational Background:

Bachelor\'s or Master\'s degree in Business Administration or subject related to industry. Quantity Surveyor background preferred

Position location

Job location

Middle-East/North Africa, United Arab Emirates

City

Dubai

Candidate criteria

Minimum level of education required

4-Bachelor of Arts / Bachelor of Science

Minimum level of experience required

6-10 years

Egis