Job Description

BID ADMINISTRATOR

JOB PURPOSE:

The Bid Administrator is responsible for managing and coordinating all bid-related activities, ensuring timely and accurate submissions.

This role involves liaising with internal teams, client representatives, subcontractors, and suppliers throughout the bidding process--from initial enquiry through to final submission. Key duties include tracking progress, analysing tender documents, preparing the submission documentation in compliance with RFP/ client requirements. Demonstrate exceptional attention to detail, strong organizational and multi-tasking skills, while having the ability to thrive in a fast-paced environment.

This is an excellent opportunity for a detail-oriented professional eager to expand their knowledge in bidding within the region.

Key Accountabilities:

Bid Coordination Bid/ Tender Management Documentation and Administration Process Support Record Keeping

QUALIFICATIONS / SKILLS:

Bachelor's degree in business, engineering, facilities management, or a related field. Minimum of

2-3 years of experience

in bid coordination or proposal development, preferably in facilities management or similar industry within the UAE or GCC region. Excellent written and verbal communication skills, with the ability to produce clear, concise, and compelling proposals. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with bid management software. Experience and background in the bid coordination and preparation Demonstrate effective time management skills to meet project deadlines and perform successfully under pressure in a fast-paced, dynamic work environment. High level of attention to detail, strong organizational skills, and the ability to work independently. Proven ability to work on complex bids and coordinate with multiple stakeholders, while delivering quality proposals within tight deadlines. Highly motivated and results-oriented with a strong sense of accountability. Excellent interpersonal skills with the ability to foster relationships and drive alignment across teams. Culturally aware and able to work effectively in a multicultural environment. Adaptable and flexible, with the ability to handle changing priorities and multiple deadlines.
Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month

Experience:

Facilities Management: 3 years (Required) * Tender Management: 3 years (Required)