Job Description

SUMMARY OF FUNCTIONS:

Perform staff administrative duties and varied staff assistance at a paraprofessional level for a department or division.

Responsible for daily office management, correspondence, secretarial matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Screen incoming mail and telephone calls; uses discretion to respond on own initiative, redirect to subordinates as appropriate.
• Performs typing and transcription duties as required.
• Assist as required other staff member in the accomplishment of objectives, conferences organization, event planning, and assigned duties.
• Help in the daily and smooth running of the office/department
• Independently composes reports and correspondence containing decisions that tend to establish precedents and which may commit a unit or superior to a course of action.
• Helps in arranging, participating, and implementing, as directed, conferences and committee meetings.
• Composes complex correspondence, memorandums, fliers, slides and course materials.
• Prepares the agendas and takes minutes for the meeting. Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning administrative policies, procedures and practices.

• Report to: Dean
• Subordinates: N/A

• Bachelor Degree with 2 years of experience related to the secretarial field.

• Must be knowledgeable in the areas involving office management and administrative procedures.
• Ability to maintain confidentiality.
• Possess knowledge of computer technology.
• Time management skills are needed to meet deadlines.
• Possess excellent oral and written communications skills.

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.