Job Description

Description

Administrative Assistant/Secretary/Receptionist

We harness the power of innovation so that you can change the world and help our customers solve their most complex challenges

Req #: R134583

Location: AE - Abu Dhabi

Category: Accounting/Finance/Administration

:

Parsons is looking for an amazingly talented Administrative Assistant/Secretary/Receptionist to join our team! In this role you will get to work on an iconic master development in Abu Dhabi with an international team of high performing professionals.

What You'll Be Doing:

Responsible for greeting visitors. Maintains visitor sign-in book.

Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.

Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list bi-weekly.

Originates correspondence and reports not requiring the personal attention of immediate supervisor.

Receives and logs incoming parcels and takes care of outgoing parcels.

Receives, sorts, and distributes mail.

May coordinate physical space requirements for the assigned unit. Initiates requests for corporate IT assets and coordinates delivery to employees.

Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.

Acts as Emergency 999 Desk Respondent.

Encourages safe and secure work environment and practices.

Adheres to corporate security standards and policies.

Coordinates office supply order and distribution.

Coordinates conference room schedules.

Personally assists coordination of Program Director's Calendar

Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).

Maintains appearance of conference rooms/break areas/common areas.

Processes OCR's (Online Check Requests) for vendor invoices and submits for payment.

Attends scheduled facility team meetings and assists with facility project work.

Carries a birthday calendar log for company staff and client staff.

Take meeting minutes from time to time in non-technical meetings and distributes to the team

Perform other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

Associates Degree in Business (or equivalent).

Minimum 8+ years of experience in an administrative capacity, preferably in the assigned area of specialty.

Strong written and oral communication, organizational, and interpersonal skills are required.

Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.

Ability to analyze and revise operating practices to improve efficiency.

Ability to review, analyze and update multiple schedules of Client and Senior Staff.

Detail oriented and comfortable working in a fast-paced office environment

Superior organization skills and dedication to completing projects in a timely manner.

What Desired Skills You'll Bring:

English/Arabic Translation Skills (Not a requirement but an added skillset)

MS Office Expert Proficiency

Mastery of English Language (Elected Business Language of Client)

Punctual personality

Proactive communication mindset

Friendly positive attitude

Passion to work in an internationally diverse and culturally diverse team

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.