Assistant Manager, Sourcing & Contracts
UAE, United Arab Emirates
Job Description
KEY ACCOUNTABILITIES: GENERAL The Sourcing & Contracts - Assistant Manager is responsible for:
Pre-tender Phase:
Qualifications:
- Supporting the management of procurement processes of various global projects (as assigned by the Senior Sourcing & Contract Manager).
- Ensuring all procurement-related contracts deliver the best value to DP World (completed on time, on budget and quality as per the agreed scope of works).
- Ensuring all tenders are conducted in a fair, transparent, auditable, and ethical manner (as per the Group Procurement Policy).
- Build trusted relationship and collaborate with internal project stakeholders and external vendors.
- Ensure all tender and contract documents are kept up-to-date and maintained for audit trail purposes.
Pre-tender Phase:
- Participate in procurement strategy meetings with project stakeholder to ensure a clear understanding of the project, agree on procurement process timelines, agree tender scoring criteria, and define roles and responsibilities.
- Collaborate with the Vendor Management Team to ensure all proposed vendors are registered and pre-qualified on the relevant eSourcing portal.
- Support the establishment and maintenance of pre-approved vendors based on category management.
- Support the completion and review of vendor selection documents that require approval from project stakeholders prior to tender publication.
- Review all tender documents to ensure completeness and fit-for-purpose
- Ensure tenders are created on the relevant eSourcing Portal.
- Ensure all relevant approvals are obtained prior to tender publication.
- Ensure all vendor clarifications are addressed in a timely manner by liaising with relevant project stakeholders.
- Proactively manage vendor participation in tenders to ensure responses are received in a timely manner.
- Ensure all tender clarification meetings are arranged and executed in a timely manner.
- Support end-users with conducting technical evaluations and preparing technical evaluation summary reports.
- Support commercial analysis of tender responses and prepare commercial evaluation summary reports.
- Execute negotiation strategies with shortlisted vendors to obtain best and final offers (as agreed with the Senior Sourcing & Contract Manager)
- Prepare, present, and obtain approvals on final award recommendations.
- Execute contracts based on agreed contract templates and agreed deviations from the tender process (as approved by the Senior Sourcing & Contract Manager)
- Issue and obtain approvals/signatures from relevant parties for commercial documents/contracts.
- Ensure all contracts are executed on the relevant eSourcing Portal with key meta-data.
- Support the management of the overall contract lifecycle.
- Where applicable, review and approve invoices and payments related to executed commercial contracts.
- Support the management, analysis, and execution of any addendums, amendments, and variation orders.
- Ensure contract closeout activities are completed in a timely manner.
- Prepare and manage a contract management checklist to ensure all contractual requirements are met.
- Support end-user with vendor performance management activities.
- Promoting and demonstrating positive behaviors in harmony with DP World’s values and culture.
- Understanding and adhering to DP World’s, Principles, Code of Conduct and Ethics policies.
- Performing other related duties as assigned; and
- Managing and leading of an engaged team, promoting collaboration, and ensuring SMART objectives are established and monitored on a regular basis (Applicable only if the role has direct reports).
Qualifications:
- Bachelor (or higher degree) in Business Administration/Management (hons)
- Knowledge of and relevant training in Contract Management
- Minimum of 3-5 years of experience in contract management roles within large multinational organizations.
- Proven track record of successfully delivering commercial tenders and contracts (specifically within IT, Security and Professional Services categories).
- Demonstrable knowledge of laws related to commercial contracts and procurement legislation.
- Ability to work autonomously.
- Proven proficiency in the use of MS Office and eSourcing Technologies.
- Proven ability to resolve project-related issues and prioritizing deliverables.
- Contract & Project management.
- Negotiation & influencing.
- Teamwork.
- Value engineering.
- Change management.
- Strategic thinking, problem solving and decision making.
- Market intelligence – related to vendors capabilities within specific procurement categories.
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Job Detail
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Job IdJD1432422
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUAE, United Arab Emirates
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EducationNot mentioned