Job Description

Job Summary:
We are seeking a detail-oriented and proactive Leasing Assistant to support lease management, insurance renewals, and brand/trademark coordination. This role involves close collaboration with internal departments and external agencies to ensure timely renewals, compliance with legal and governmental requirements, and proper documentation management.
Key Responsibilities:
Leasing Operations

• Coordinate lease renewals for retail outlets across UAE and international locations.
• Review lease agreements and liaise with the legal department for compliance and clarity.
• Prepare vacate notices and other lease-related official correspondence.
• Coordinate with Public Relations Officers (PROs) for trade licenses and other government approvals.
• Collaborate with the Accounts department on rental cheques and supporting documents.
• Maintain secure and organized records of original lease agreements and related documentation.
• Work closely with internal teams for smooth leasing operations.

Insurance Management

• Manage renewal processes for various insurance policies
• Review insurance quotations and submit analysis reports to management.
• Prepare and submit payment requests for management approval.
• Safely keep all insurance policy documents in an organized and accessible manner.

Brand & Trademark Coordination

• Assist in renewing the company's brands and trademarks.
• Obtain and compare quotes from multiple agents or agencies.
• Prepare final reports and submit them to management for approval.
• Follow up on renewal certificates and ensure secure documentation of records.

Qualifications and Skills:

• A bachelor's degree in the Accountancy field is preferred.
• 1-2 years of experience in leasing, accounts, administration, or similar roles.
• Strong attention to detail and excellent organizational skills.
• Good understanding of lease agreements, insurance processes, and trademark procedures.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to coordinate with cross-functional teams and manage multiple tasks efficiently

Skills Required