Architecture Office Executive Assistant
United Arab Emirates, United Arab Emirates
Job Description
Administrative Support:
- Manage and maintain the executive\'s calendar, schedule appointments, and coordinate meetings.
- Prepare and edit correspondence, reports, and transmittals as required.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Handle travel arrangements and logistics for the executive team.
- Manage basic bookkeeping, salaries, and office payments with company management
- Coordinate with external company accountant
- Assist with the coordination and tracking of projects, ensuring adherence to deadlines and deliverables.
- Help prepare and distribute project-related documentation, such as contracts, proposals, and client presentations.
- Oversee general office operations, including maintaining office supplies, equipment, and facilities.
- Handle incoming & outgoing correspondence, ensuring timely distribution & appropriate follow-up.
- Maintain and update filing systems, both physical and digital, for easy retrieval of documents.
- Prepare meeting agendas, document meeting minutes, and follow up on action items.
- Coordinate and organize internal and external meetings, including scheduling, room setup, and catering arrangements.
Bayt
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Job Detail
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Job IdJD1563488
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUnited Arab Emirates, United Arab Emirates
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EducationNot mentioned