Job Description

Job Summary

• Handle calls and requests for information. Be the first point of contact for incoming correspondence and visitors relating to general queries and other related matters. Manage office contacts and database information. Provide liaison services and coordination as needed between the department and other university offices and senior leaders in Abu Dhabi or other locations including New York
• Support and assist with various projects as required. Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which the Executive is responsible. Prepare such information and research reports as the Chief of Staff may require regarding projects, initiatives, administrative and operational matters
• Process and maintain the Chief of Staff's expenses and reimbursements. Manage budget tracking and reporting. Be responsible for expense reports in relation to procurement, purchasing and payment
• Provide high-level secretarial and administrative support to the Chief of Staff including preparation of correspondence, records and other clerical documentation on a daily basis. Manage the calendar and work schedule of the Chief of Staff to ensure effective time management is maintained with availability for daily meeting requirements and schedules. Arrange travel and event logistics. Schedule and provide needed documentary support for meetings, including video conferences. Process mail, correspondence and internal documentation. Maintain hard-copy and electronic files and document management/retrieval systems
• Provide overall team support and administrative provisions to assist with team efficiencies and effectiveness. Other duties typically associated with an Executive Assistant role and that may be assigned from time to time, such as org charts, Power Point presentations, etc. Manage and support any delegations and business visitors related to the Executive's functional responsibility
• Provide business office support services for areas designated from time to time

Qualifications

Bachelor's Degree

Required Work And Related Experience

5 years' experience with a minimum of 3 years' experience as an Executive Assistant to a C-Level executive, preferably with an established international company, higher education institution, or governmental body operating in the U.A.E