Job Description

Key Responsibilities:

? Minutes of Meetings (MOM):

o Record, prepare, and circulate accurate Minutes of Meetings in a

timely manner.

o Ensure all action points are clearly defined with responsible persons

and target deadlines.

? Follow-Up on Action Points:

o Regularly follow up with in-charge staff to ensure completion of action

items documented in the MOM.

o Maintain a tracking log of outstanding and completed tasks for

management review.

? Meeting Coordination and Calendar Management:

o Organize, schedule, and coordinate internal and external meetings,

appointments, and events.

o Maintain the management calendar and ensure timely reminders and

logistics arrangements.

? Travel and Logistics:

o Arrange and coordinate travel itineraries, hotel bookings, visa

processing, and transport logistics for staff and management.

o Manage travel expense claims and ensure compliance with company

policy.

? Confidentiality and Discretion:

o Handle sensitive information and documents with strict confidentiality.

o Exercise sound judgment when managing confidential correspondence

and decisions.

? Office Administration:

o Oversee office supplies, maintenance, and general administrative

operations to ensure a professional and efficient work environment.

o Liaise with vendors, service providers, and landlords to maintain

smooth day-to-day operations.

? Communication and Correspondence:

o Draft, review, and manage business correspondence, memos, and

reports as required.

o Ensure clear and timely communication across departments and with

external stakeholders.

? Policy and Procedure Compliance:

o Support implementation and adherence to company policies,

procedures, and standards.

o Maintain proper filing and record management systems (both physical

and digital).

? Support to Management:

o Provide executive assistance to management as required, including

report preparation and presentation support.

o Assist in preparing agendas, briefing materials, and summaries for

management meetings.

? Other Duties:

o Perform any other related administrative or operational tasks assigned

by the management.

Contribute to continuous improvement initiatives in administrative processes and

efficiency.

Qualifications and Skills:

? Bachelor's degree in business administration, Management, or related field.

? Minimum 5 years of experience in office administration or management.

? Excellent written and verbal communication skills (English essential; Arabic is

an advantage).

? Strong organizational and multitasking abilities.

? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

? High level of professionalism, confidentiality, and attention to detail.

? Strong interpersonal skills and ability to coordinate across departments.

Job Type: Full-time

Pay: AED11,000.00 - AED12,000.00 per month

Experience:

Office Manager: 5 years (Required) Real Estate Industry: 1 year (Required)
Language:

* Arabic as Native Language (Required)