Description

Administrator - Food and Beverage - Jumeirah Creekside Hotel

United Arab Emirates

JOB DESCRIPTION

About Jumeirah & the Hotel:

At Jumeirah, we are committed to encouraging and developing our colleagues in world class environments. We value diversity and provide equal opportunities, employing over 14,000 colleagues from over 140 different countries including locations in Asia Pacific, CIS, Central Asia, Western and Eastern Europe, South America, Africa and the Middle East.

We want you to do well from the beginning, so we\'ll give you every chance to impress during the recruitment process. We promise our colleagues a warm welcome and will help you feel part of our Jumeirah family from day one. You can rely on us to support you as you settle into your journey with us and make Jumeirah \'Your Place to Shine\'.

Jumeirah Creekside Hotel is a contemporary lifestyle hotel located 2km from Dubai International Airport in the heart of old Dubai. Set in landscaped grounds overlooking Dubai Creek, the hotel offers 292 rooms and suites, 21 meeting rooms, four restaurants, an award-winning spa and access to sports and leisure complex, The Aviation Club. Designed from the outset to connect the hotel to the region\'s vibrant arts and cultural heritage, Jumeirah Creekside Hotel houses one of Dubai\'s largest art collections - a specially commissioned collection of 482 pieces by 52 artists with roots from the Middle East. Rooted in the cultural and cosmopolitan essence of Dubai, the property combines comfort and unrivalled connectivity with true Arabian hospitality for the ultimate business and leisure experience.

About the Job:

Assist Head Chef / Chef de Cuisine / Sous Chef (or any designates) in the day-to-day operational kitchen administration. Ensure the smooth operation of the department in-charge by optimising the use of materials and manpower. Responsible for the continuous improvement and control of administrative systems and regulatory obligations of the culinary department.

Your main duties will include:

• Perform all secretarial and administrative duties to the standards required.
• in order to ensure the smooth operation of the administration office.
• Communicate efficiently with all colleagues in the department in order to ensure an efficient flow of information to and from the administration office.
• Handle and direct all enquiries to the appropriate person.
• Carrying out all administrative HACCP related duties
• Carrying out the roster/ working time record recordings
• Ensure proper requisitioning and controlling of office supplies.
• Receive all incoming mail and distribute them accordingly.
• Receive all incoming documents and to distribute them accordingly.
• Update the Kitchen Manning List on a regular basis and to submit reports to the F&B Administration Manager
• Assist all Kitchen staff hired by the Head Chef and Human Resources department with administrative matters,
• Prepare various reports, documents and forms when required.
• Taking dictation, transcribing, typing confidential documentation, keeping confidential material.
• Maintain all assigned kitchen\'s record books or systems.
• In liaison with the Administration Manager, design and maintain a system to ensure the kitchen offices comply with the Jumeirah International Quality Management System.
• Carry out any other reasonable duties and responsibilities as assigned by the Head of Department/F&B Administration Manager.
• Maintain appropriate records of colleagues\' personal files (i.e ID Cards, Health Cards, Hygiene Certificates, etc).
• Ensure up-to-date copies of department SOPs are maintained at all times.
• Communicate new or amended procedures to relevant departments/colleagues in a timely manner ensuring they have been understood.
• Control department forms and records according to the Jumeirah International standards for Document Control.
• Adhere to Jumeirah International\'s Guiding Principles and Hallmarks and to promote them to colleagues on a constant basis, always leading by example.
• Ensure compliance with all health, hygiene, security, safety and fire regulations.
• Take responsibility for own development and education.
• Communicate in a professional, positive, courteous manner at all times with all levels of internal and external customers.
• Handle confidential matters/ information with the appropriate level of sensitivity.
• Perform any related duties and special projects as requested by the Head Chef

About you:

Qualifications

• Diploma in secretarial course or administration experience
• Min. of 1 year of experience as an administrative professional in a similar role

Experience

• At least 2 years in a five-star international chain in administrative position
• At least two years in an international five-star hotel in similar position of above

Skills

• Team player
• Leadership
• Create pride.
• Take responsibility.
• Good communicator
• Good working knowledge in Microsoft Office, Word, Excel, PowerPoint presentation and Publisher
• A good knowledge and understanding of a kitchen operation.
• Relevant administration experience.
• Organized and detail oriented.

About Benefits:

We offer an attractive tax-free salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer reduced hotel rates across our properties globally, excellent care package, flights home, accommodation allowance, health insurance, up to 50% discount off Jumeirah F&B Outlets.

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