Job Description

Administrative Officer - Dubai, UAE
Position Overview
DP World is hiring an Administrative Officer to support the DMC operations team with documentation, reporting, procurement coordination, and financial analysis. The role ensures compliance with company standards, provides administrative support to managers, supervises coordinators, and contributes to departmental efficiency and continuous improvement.
Job Details
Location: UAE
Location: Dubai
Industry: Information Technology I.T
Function: Administrative Support
Salary: 9000-12000 monthly (Market estimated)
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
What You'll Do

• Review departmental documents to ensure accuracy, compliance, and proper formatting before submission
• Provide administrative support to managers in line with departmental objectives
• Supervise and guide coordinators and administrators within DMC operations
• Prepare invoices, memos, letters, budgets, and financial statements
• Assist in creating departmental reports, KPI analysis, year-end budgets, and financial reviews
• Handle petty cash and manage orders for office equipment and stationery
• Prepare agendas, plan meetings, and record minutes for committees and board sessions
• Maintain databases of internal and external clients and archive documents electronically and physically
• Manage procurement activities including RFQ, RFP, PR, PO, CAPEX, and OPEX processes
• Track and update records for annual maintenance contracts (AMCs)
• Coordinate staff leave applications, overtime, and updates in Oracle HR systems
• Open and close work orders for maintenance and service tasks
• Update and record daily diesel usage in coordination with refueling teams
• Prepare material requests, follow up on spare parts procurement, and liaise with vendors for asset maintenance
• Support special projects and events with administrative and operational assistance

Ideal Profile

• Bachelor's degree in Business Administration, Finance, or related field preferred
• 3-6 years of experience in administrative or operations support roles
• Strong organizational, supervisory, and multitasking skills
• Proficiency in Microsoft Office and ERP systems (Oracle preferred)
• Knowledge of procurement processes and financial reporting
• Excellent communication and interpersonal abilities
• Detail-oriented with ability to work under pressure and meet deadlines

Why Join Us

• Opportunity to contribute to one of the world's leading logistics and trade companies
• Work on diverse tasks across operations, finance, procurement, and HR systems
• Competitive compensation with career growth opportunities in administration and operations management
• Be part of a multicultural workforce with exposure to global best practices

About the Company
DP World is a global leader in trade solutions, logistics, and supply chain management. Headquartered in Dubai, the company operates in over 78 countries with more than 115,000 employees representing 160 nationalities. DP World integrates ports, logistics, marine services, and technology to deliver seamless, innovative solutions. Committed to inclusivity and innovation, DP World empowers its people to thrive while reshaping the future of global trade.
Job Title Administrative Officer - Dubai, UAE
Administrative Officer - Dubai, UAE
Position Overview
DP World is hiring an Administrative Officer to support the DMC operations team with documentation, reporting, procurement coordination, and financial analysis. The role ensures compliance with company standards, provides administrative support to managers, supervises coordinators, and contributes to departmental efficiency and continuous improvement.
Job Details
Location: UAE
Location: Dubai
Industry: Information Technology I.T
Function: Administrative Support
Salary: 9000-12000 monthly (Market estimated)
Gender: Any
Candidate Nationality: Any
Job Type: Full-time
What You'll Do

• Review departmental documents to ensure accuracy, compliance, and proper formatting before submission
• Provide administrative support to managers in line with departmental objectives
• Supervise and guide coordinators and administrators within DMC operations
• Prepare invoices, memos, letters, budgets, and financial statements
• Assist in creating departmental reports, KPI analysis, year-end budgets, and financial reviews
• Handle petty cash and manage orders for office equipment and stationery
• Prepare agendas, plan meetings, and record minutes for committees and board sessions
• Maintain databases of internal and external clients and archive documents electronically and physically
• Manage procurement activities including RFQ, RFP, PR, PO, CAPEX, and OPEX processes
• Track and update records for annual maintenance contracts (AMCs)
• Coordinate staff leave applications, overtime, and updates in Oracle HR systems
• Open and close work orders for maintenance and service tasks
• Update and record daily diesel usage in coordination with refueling teams
• Prepare material requests, follow up on spare parts procurement, and liaise with vendors for asset maintenance
• Support special projects and events with administrative and operational assistance

Ideal Profile

• Bachelor's degree in Business Administration, Finance, or related field preferred
• 3-6 years of experience in administrative or operations support roles
• Strong organizational, supervisory, and multitasking skills
• Proficiency in Microsoft Office and ERP systems (Oracle preferred)
• Knowledge of procurement processes and financial reporting
• Excellent communication and interpersonal abilities
• Detail-oriented with ability to work under pressure and meet deadlines

Why Join Us

• Opportunity to contribute to one of the world's leading logistics and trade companies
• Work on diverse tasks across operations, finance, procurement, and HR systems
• Competitive compensation with career growth opportunities in administration and operations management
• Be part of a multicultural workforce with exposure to global best practices

About the Company
DP World is a global leader in trade solutions, logistics, and supply chain management. Headquartered in Dubai, the company operates in over 78 countries with more than 115,000 employees representing 160 nationalities. DP World integrates ports, logistics, marine services, and technology to deliver seamless, innovative solutions. Committed to inclusivity and innovation, DP World empowers its people to thrive while reshaping the future of global trade.
Post Details
Job Start Date
Salary from 9000.00
Salary to 12000.00
Number of Vacancies 1
Location -
Location City Dubai
Desired Candidate's Profile
Gender No Preference
Nationality
Candidate Current Location

Skills Required