Administrative Coordinator
Dubai, United Arab Emirates
Job Description
We are looking for an organized, analytical administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch administrative coordinators are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. Administrative Coordinator Responsibilities:
- Provide assistance to Managing Director in handling diary and schedule of meetings.
- Manage flight tickets and accommodation for business trips in the organization.
- Monitor the use of supplies and equipment.
- Greeting visitors and directing them to to the appropriate parties.
- Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
- Answering questions and finding information for employees, vendors, clients, and lenders.
- Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
- Ensuring that the office is well-maintained, organized, and secure.
- Assisting with special projects, such as process improvements and budget development.
- Provide support for organizing and arranging company events.
- Manage meeting room bookings and ensure suitable use of the office kitchen.
- Maintain the general filing system and all correspondence.
- Type documents, photocopy, scan, file and distribute documents as requested by management team.
- Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures.
- Maintain & supervise the cleanliness of the office premises
- Bachelors Degree
- 3-5 years\xe2\x80\x99 experience in the administrative support and secretarial field.
- Fluent in English - both verbal and written skills. Arabic speaker is an advantage.
- Meticulous approach to administrative tasks.
- Expert in MS Office (Word, Power Point, Excel, Outlook) with particular emphasis on Excel.
- Exceptional interpersonal, written, and verbal communication skills.
- Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers.
- Creativity and strong problem-solving skills.
- Solid presentation skills.
- Strong task and time management skills.
- Basic math abilities and an understanding of basic financial concepts.
- Professional appearance and courteous manner.
- Administrative support: 3 years (Required)
- Arabic (Preferred)
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Job Detail
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Job IdJD1524027
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned