Job Description

Part-time Administrative Coordinator - AYM Project (for Ajman University Graduates) Job Title: Part-time Administrative Coordinator - AYM Project

• (for Ajman University Graduates)*

• The Administrative Coordinator is responsible for the planning and execution of the program and collaborates with the instructors at AU, College of Lake County, and Portland State University. S/he will help and support in generating reports and other administrative work. It requires a pleasant personality with excellent customer service skills and an eye for detail in administrative tasks. The candidate should possess excellent reading, speaking, and writing skills in English. S(He) will be required to support the AYM project stakeholders and assist in all activities to ensure its successful completion.

• Provide excellent customer service to all internal and external stakeholders.
• Assist in preparing plans, organizing workshops, trainings, trips, etc.
• Assist in preparing documents and keeping financial records
• Expert in organized documentation of all activities.
• Monitor and make the progress report of all activities.
• Arrange appointments and meetings.
• Log Minutes of Meetings (MoMs)
• Follow-up with different offices on requests like purchase, media, etc.
• Handle inquiries from students, instructors, and other admin staff from AU and abroad.
• Deal with inquiries from university staff regarding the AYM project.
• Process applications from potential students.
• Coordinate events for the AYM project.
• Prepare presentations and brochures for activities and announcements.

• BS or MS degree
• Proven work experience as an Administrative Officer, coordinator, or similar role
• Thrives on providing excellent customer service
• Solid knowledge of office procedures

• Excellent computer skills and MS office skills.
• Excellent written and verbal communication skills in English.
• Foreign language skills are added advantage.
• A professional and well-organized approach to work with a proven record of accomplishment.
• Reliability and willingness to work occasional evenings and weekends.
• Flexibility to work outside strict working hours